Considerations When Relocating Your Business

For most business owners, there comes a time when you grow too big for the space you started out in. In the beginning, there’s no way to know just how you’ll fare. You don’t want to buy or lease a space that is far too big for your needs in the hopes you’ll grow into it, only to find out you never grow that big. You’re paying for wasted space at that point.

On the other hand, you don’t want to acquire a space that you outgrow before you are even into your second year of operations. Sure, it’s great that you’re growing, but it’s no fun to seek out yet another space that suits your needs and accommodates future growth.

If the time does come that you’ve outgrown the space your business calls home, there’s one thing you need to know: contracting with movers in Boulder, CO will be the single best decision you can make. The can help take care of the details you might not remember – you sure have enough to worry about with all of the other aspects of the move, why bother yourself with details these professionals deal with on the daily?

The Key: Doing Your (Extensive) Homework

Since you’re going to choose from a list of qualified residential moving companies, moving day means you have nothing to worry about. It’s just all the stuff before moving day that you need to worry about! Before you can even begin to take a peek at spaces currently on the market, you need to know what it is you are looking for. You don’t want to waste your precious time looking at places that won’t work for your needs.

Some things you might not be thinking about – the economics of the area you are considering moving to. Before you start walking through properties on the market, do a bit of research on the demographics of the area. Pretend you are moving your family into a new home. You don’t want to end up in the area with the highest crime rate and the worst schools, do you?

It’s the same for your business. If your moving motivation is to add more quality employees to the team, don’t end up in an area full of the least qualified candidates possible! Don’t just look at statistics. Pick up the local paper and scour the internet for news related to that area. Contact the area Chamber of Commerce.

Chat it up with other small businesses in the area. This will give you a real-world feel for those stats. Maybe the area is improving, something not reflected in the statistics. You won’t know unless you ask! Often, up-and-coming neighborhoods can be an excellent gamble if you have some insight into the future of the area.

Making the Move

Once you’re confident the location you’ve chosen is best, you’re ready for the next step: getting a moving quote from various companies. For the busy entrepreneur, we recommend assigning one person to manage the logistics of the move. They will be the one getting the quotes, making sure everything stays on track, and keeping employees in the loop regarding final dates and what needs to be done at each step of the way.

You’ll find there is a lot to consider, so you’ll want to make sure this person has a solid understanding of every aspect of what the move entails. Are you lugging all of the existing equipment along, or will you be contracting with another company for a new and improved machine? Are certain fixtures remaining, or will they need to start the search for new ones?

We at Exodus Moving and Storage are happy to help make your move as painless as possible, all while charging competitive rates. Give us a call and see how much we can do for a lot less than you’d expect! There are a lot of things to think about when it comes to your business move, but worrying about the actual move shouldn’t be one of them — leave that to us.

How to Pack for a Move

Before you call your Boulder moving company, you’ll want to start packing the things that you own to prepare for your upcoming move. Packing can be tricky, but packing the right way can make moving and unpacking a whole lot simpler.

Room by Room

In order to avoid overwhelming yourself with too many things and too many boxes at once, begin packing for a move starting with one room. Choose the room that you use the least, and work your way towards the rooms that you use the most. For example, you may want to begin with storage closets, and pack up your kitchen items last.

Label Each Box

One of the biggest mistakes that most people make while moving is not labeling each box. Write down the name of the room where the box will go, so that your Loveland movers know exactly where to place each box once they arrive at your new home. Having boxes placed in the right room makes it a lot simpler to unpack and put stuff away.

Keep Things Together

Most of us have pictures on walls and things like screws that go into bed frames. Removing the photos from your walls, and taping the nails used to hang those photos to the actual frame will save you a lot of time and effort when you arrive at your new home. The same goes for anything like a bed frame – tape screws and other hardware to the frame, so that you aren’t looking endlessly for those items once you arrive in your new home.

Take Care When Packing

Fragile items should be packed in tissue, paper towels, or bubble wrap to avoid breakage. Once wrapped, those items should be placed in a box marked “fragile,” so that your movers know how to handle the box.

Move Clothes Together

Hanging clothes can be moved in a bunch. Instead of removing items from hangers, folding, and packing those things in boxes, simply leave the items on the hangers and wrap them all together using plastic wrap. This way, the hangers will remain on the clothes, and you can simply hang them up in a closet once you arrive at your new home — no messing around with unfolding and hanging!

Consider a Cleaning Crew

You’ll want your new home to be nice and clean when you move in, and this may require some professional hands. Think about calling a cleaning crew to thoroughly clean your new place before you move in — and to clean your old place once you move out. Enlisting the help of professional cleaners can save you a lot of time.

Hire the Right Moving Team

The right moving company will make your move simple, while the wrong moving company could simply complicate matters. At Exodus Moving and Storage, we’ve been in the moving business for many years, and we know what it takes to get you where you need to go without any effort — you can leave it all up to us! We can provide you with full services too including packing and unpacking, so all you have to do is show up.

Contact us for rate estimates. If you need somewhere to store items that won’t fit into your new home, we can help you there too. We have storage facilities in both Denver and Fort Collins, and we’re more than happy to provide you with those storage rates — just ask. When it comes to packing for a move, the key is to remain patient, take your time, and start packing months in advance. This way, you can properly prepare for your move without worrying about whether or not you have the time to get everything done.

How to Store a Boat

As the warmer weather draws to a close, you might be wondering what to do with your boat – or how to store your boat if you’re moving to a new place during the fall season. At Exodus Moving and Storage, we offer storage space in both Denver and Fort Collins, and our larger spaces can accommodate a boat, so make sure to ask.

Yamaha Watercraft Group

Boat CC Photo Courtesy of Yamaha Watercraft Group

But we want to be certain that you store your boat properly, too. This way, you can forget all about your boat during the winter months, and simply enjoy all of the snow-filled fun that Colorado has to offer.

Here are some tips from your Colorado moving company on how to properly store a boat.

1. If you have a smaller boat, the best way to store it is up on some kind of lift (like cinder blocks), and upside down. That’s right, flip your boat upside down for really good storage. But, obviously, you can’t do this with a much larger boat.

2. Boats that are bigger than 20 feet long can be stored inside of a storage unit, or by attaching the boat to a trailer, and parking the entire thing inside of a storage unit. If you don’t’ have a garage, the storage units from your Colorado moving company will work just as well – and your boat will be protected from the elements (although we do recommend covering the boat if possible).

3. For very large boats, you may find that your boat won’t fit into a storage unit. In this case, it is better to contact a marina, and make sure that your boat is covered, sealed, and stored properly.

What to Ask At the Marina

You probably paid a lot for your boat, right? That means that you’ll want to take every precaution to protect your investment. Before you choose a marina, ask the following key questions.

1. How will my boat be stored?

2. What kind of wrapping will be used to seal the boat?

3. What happens if my boat is stored outside, and weather damage occurs?

4. Do you have enough space to store my boat inside?

If possible, storing a boat indoors is always best, but that’s not always a possibility when it comes to a marina full of yachts. However, you can check around to make sure that you choose the best and most responsible boatyard. Otherwise, you may end up with boat storage that doesn’t cover the basic elements, and that could mean a disaster for you.

Keep in mind, too, that your insurance might not cover damages if your boat hasn’t been stored properly, so look into those details before deciding how to store your boat.

Moving Your Boat

As your Colorado moving company, we can help you move any boat of any size from your current location to your new one. If you do want to rent out a storage space in order to keep your boat safe during the winter months, we can help you with that too. Ask us about our storage spaces, rental sizes, and prices. In addition to properly storing your boat, we also recommend that you thoroughly clean your boat before storage – this way, your boat will be ready to roll by the time next summer rolls around.

How do you store your boat? Let us know by leaving a note on this blog, or by leaving a comment on our Facebook page. Either way, we will get back to you quickly with a response, and we’d love to hear how you go about storing your boat for the winter. In the meantime, if you need a long distance moving company, contact Exodus today – we are both a long distance moving company and a short distance company.

Moving Abroad Checklist: 6 Things You Need to Know

Planning to move abroad for the first time can be a scary, daunting task full of questions and uncertainty. What will the country I’m going to be like? What should I take? How do I pack? How much will it cost? Where can I go for help? If you’re lucky, your best friend just got back from living in your destination country for five years and has all the answers and advice in the world. However, if you’re like the majority of us within U.S. borders, knowing where to turn for helpful moving abroad advice takes a little research. Here are some starting points for your moving abroad checklist:

  1. Know where you’re going, not just the name of the country! Educate yourself as much as possible about your new home, even if you don’t (yet) speak the language. Sure, they speak English in England and have various other minor similarities, but there are quite a few differences as well besides the fact that they drive on the other side of the road that you may not want to wait to find out until you get there. Whether you’re going to England or India it helps to be prepared for your time abroad. (For the most accurate country information about your destination, check out the CIA World Factbook.)
  2. Take what you need and only sometimes what you want. What to take with you will depend greatly on how long you plan to stay and where you’re going. If you’re planning on living in China for one year it may be safer and wiser to leave behind your grandmother’s irreplaceable heirlooms and your house full of family photos in the trusting hands of friends or a reputable storage company. However, if you’ll be in Canada for five years just across the border from your sister in New York, you may feel a little more comfortable bringing your favorite pair of Grandma’s earrings that you wear every year at Christmas. (After you’ve checked the CIA World Factbook to find out how safe your destination is, be sure to inquire about your international mover’s insurance policies. Your international mover should also share with you a list of non-allowables, some of which are standard such as perishables, and some of which will vary depending on your destination country’s laws, such as taking last season’s swimsuit issue of Sports Illustrated to Saudi Arabia.)
  3. Pack only what you need immediately and leave the rest to your international mover. Pack your clothes, pack your shoes, and pack your kids’ clothes and shoes. Basically, pack as if you’re going to Disneyland for two weeks, except in most cases leave behind your curling iron and electric razor. Your destination country will most likely run on a different voltage and frequency, and even if you find an adapter for the plug, you’ll probably also need a converter, and by then you could have already bought yourself a new curling iron and electric razor in your new country and not even had to worry about whether or not you’re going to blow the circuit and forever destroy your electric item. Leave behind large bottles of shampoo and conditioner also. You can’t fly with it, and it will hold up your shipment in customs if you try to send it with your household items. The people in the country you’re moving to have to wash their hair as well, so you’ll always be able to find shampoo once you get where you’re going. (If you’re curious to see just what the voltage and frequency of the country you’re going to is or if they might {fingers crossed!} use the same as we do so that you can actually take your favorite electric razor, check out a global electric directory.)
  4. Again, pack only what you need immediately and leave the rest to your international mover. Whether your couch, your dishes or your miscellaneous personal items that will be sent along with your ocean shipment, let your international mover do the packing. Even if you do the packing, they will still need to go through each box individually to account for every item packed to submit to customs. If a box is not properly identified with all of its contents, it will be held up at customs and the delivery date of your shipment will at best be delayed for a few days or at worst returned and never delivered to you at all. Furthermore, your international mover will know the tricks of the trade to pack your beloved items properly so that they don’t break while traveling across the high seas or air. Storms and turbulence do happen, so let your international mover be sure your things are secured as well as possible.
  5. Get a free quote for your international move! The only way to find out how much something is going to cost is to go straight to the movers themselves. Be sure to ask what is included in the quote package and remember, the lowest cost is not always the best deal, especially when moving abroad! There are a lot of things that can go wrong in an international move, so your number one priority should be safety and security. (Get started with a free quote!)
  6. Talk to as many resources as possible. Besides your international mover, look for Expat groups on Facebook, register with the U.S. embassy in your destination country or contact a local Consulate in the U.S. that represents the country you are moving to. You can never have too much information! Research, research, research. (Search this list of U.S. embassies abroad.)

This international moving checklist is only meant to get you started, so don’t stop here! Keep asking for moving abroad advice wherever you can, and be sure to use a qualified international mover who can also help guide you through the process. After that, keep an open mind in your destination country and enjoy the journey that awaits you!

Office Downsizing

Downsizing. The mere mention of the word can strike fear in the hearts of many. It’s barely ever considered a good thing- when your company has to make the often difficult decision to maximize effectiveness by minimizing resources. Rest assured we all prefer it when the business is thriving, the employees and customers are happy and the money is pouring in. But in today’s economy, this dream is often not the reality for so many struggling businesses. And so, faced with financial hardship of all kinds, the case for managing costs becomes a more potent option.

Often, office downsizing includes layoffs. This unfortunate result of cost cutting can leave lives in disarray. The company loses people and decides to give up some space. At Exodus, we specialize in office moves and we take measured care to make things as stress free as possible during these important life transitions. We can help with office moves to a smaller facility, furniture and document storage during temporary downsizing efforts and the relocation of the employees affected by these important changes. We take pride in being a preferred Colorado Moving Company and we take seriously the job of caring for your employees and co-workers.

Temporary Downsizing

During uncertain economic times, many companies are deciding to attempt to downsize for a short period of time. This often requires less layoffs and focuses the cost re-allocation to the physical property being used as office space. In this case it’s important to get proper storage. If you are considering temporary downsizing ask yourself the following:

What is a realistic amount of time the office will need storage?

What items need to remain readily available for everyday business needs?

Understanding your Space

Asking yourself the right questions when it comes to office space evaluation can make or break your cost cutting efforts during downsizing. It is important to take an inventory of the existing space, understanding not only its capacity but its potential for adaptation. Go into detail with your office lease agreement, exploring the options to minimize square footage being rented. In some cases this might create a need to extend the lease term but could end up being cost effective when considering the implications and expense of total business relocation. Check on your options for subletting to businesses with complimentary services. By allowing other professionals to rent space from you, you may be able to avoid having to make a move while simultaneously expanding your business portfolio.  By keeping a cool head during a stressful time, you may be able to save both money and sanity.

Document Storage and HIPPA

AAFJ001047With so many opinions, regulations and general paranoia’s about document storage around these days, it can be hard to know what to do. The term compliance can strike fear in the hearts of many, regardless of their industry. But specifically, the health care and financial industries seem to have it the hardest when it comes to backing up their data and creating a world of systems that insures proper maintenance and availability.

At Exodus, we understand that it is not only important to follow the law but to design an organized and efficient world for yourself, your employees and your customers. In most cases, it is advised to have both an archived electronic version of confidential records as well as a physical copy. And as a general rule, it is suggested for both space and security to store these physical documents separately from the place where the work is being done. For this reason we offer constantly monitored, totally secured, climate controlled storage for all your professional document storage needs.

Non compliance is a serious issue and can level some pretty serious fees. In order to avoid this type of legal breakdown its important to ask yourself the following questions:

Do you have tried and tested policies in place for data storage?

What is your current system to protect confidential information such as client and human resource files?

How do you insure that your documents are well maintained and not easily compromised?

If a legal situation occurred would you be able to provide the complete information needed quickly?

The Law: HIPPA is the acronym for the Health Insurance Portability and Accountability Act that was passed in 1996. This privacy policy mandates how personal health information must be collected, handled and stored.

Who it’s for: HIPPA effects companies and individuals alike but specifically requires health care services to carefully monitor the way they transmit confidential information between sources and carriers.

Storage Guidelines: HIPPA requires that organizations retain long term patient information and records in a secure environment with limited access in an offsite location.

Noncompliance Penalty: Every state is different but disregarding this act and the provisions therein could produce fines of up to $250k per incident and up to 10 years in prison.

http://www.hipaa.org/

Document Storage

CB023170A key consideration for any kind of business, large or small, can be document management. By definition this is the process by which an individual or organization manages the collection, storage and destruction of all its records. In recent years as a result of advancing compliance ordinance as well as the true dawning of the computer age as a somewhat mandatory way of conducting business, document management has become an even more important thing to streamline.

While there are many ways to manage documents, in this modern corporate environment of technology, many companies have created systems of virtual document management. With the possibility of system failures and computer crashes of all kinds, this is sometimes not always the best option. But many smaller businesses still use a system that consists of partial electronic and partial physical paper storage. In many ways it is safer to do both. At Exodus, we are happy to offer space for these physical docs in our climate controlled storage units in order to ensure their complete safety from the elements. We would love to help you make more space in your office for the people and the work that are most valuable to it. But there are some things you may want to consider before making the decision to find a new home for your trail of paper.

Choose A Good Place

In the context of every office, fire, theft and water damage are a continuous worry. Also, an abundance of humidity can be the death of document strength. It is important when considering storage to find a facility that is climate controlled in order to minimize the possibility of damage. By doing this you will be able to keep access to your important paperwork while maintaining the highest level of environmental security.

Priorities in Printing

If you are considering printing documents to store for the long term in physical form, it’s a good idea to think about paper quality. A good rule of thumb is to seek a more neutral or alkaline based paper as acidic papers and inks alike deteriorate over time. In order to keep your documents in top form, we recommend selecting permanent paper since it is not made from wood pulp. Also make sure to avoid sticky substances on things such as post it notes while storing your items as these are also highly acidic in nature and will destroy your documents over time.

Avoid Plastic Boxes

There are pros and cons to using paper and plastic boxes to store your documents. It may seem logical to store your paper in moveable plastic Tupperware containers because of their waterproof nature. But because of this, paper contents are often subject to heat and humidity collection. In contrast while paper boxes will let your documents “breath” they are not fireproof. Despite their weight and size, for the safest option we recommend storing all important paperwork in traditional filing cabinets.

Valuing Feedback

After every move Exodus Moving & Storage completes, we will request your input about your moving experience with us. Continuous improvement is the hallmark of our success as a company and we are always anxious to get your feedback on how well we did our moving job.

Competitive and Accurate Estimates

The Cost of relocation is either based on weight or number of men and trucks needed as well as distance traveling. At no charge to you, one of our experienced and courteous Move Coordinators will review their move in great detail and provide you with an accurate move quote. Our Move Coordinator will also confirm requested pick-up and delivery dates.

Call Today

Have more questions about our employee relocation service?

We are happy to help! Please feel free to reach out.

Fort Collins

120 NE. Frontage Rd Ste. D
Fort Collins, CO 80524
M-F 8:00am-5:00pm
Sat 8:00am-12:00pm

Littleton

6229 S. Santa Fe Dr
Littleton, CO 80120
M-F 8:00am-5:00pm
Sat 8:00am-12:00pm