Moving an office, whether you’re scaling to a
bigger location or moving somewhere closer to your customers, is an exciting
time for the business. But it can be just as involved and stressful as a
residential move, if not more so. To help minimize company downtime and to
allow you to operate a lot more efficiently, here’s how to handle the move to a
new office space.
Plan ahead of time
The planning process needs to start as soon as
possible. Don’t improvise, start by identifying your moving date, what you need
to move, and who will be available. Start delegating tasks now, figuring out
who will do what and when. You can start packing smaller objects now, too, so
your team isn’t hurriedly packing away pens on the morning of the move.
the best professional team to help
The right move brings a lot more than more
pairs of hands. They bring equipment such as trolleys and floor protection that
can make the process much more efficient. However, don’t just go for any moving
company. Ensure that they specialize in commercial and office moving, like
Exodus Moving. That way you can ensure they’re aware of your needs and the best
ways to address them.
your employees do their part
Every employee should be responsible for their
working space and their own desk. By boxing up and moving their own
possessions, even using their own cars to help set themselves up on their first
day in the new place, it can reduce how much of the movers’ time and vehicle
space you have to use.
your tech needs in advance
IT is at the heart of most modern businesses,
and depending on how your business uses it, you may need to carefully consider
your plan for moving it. Hardware, such as computers, keyboards, and the like,
is portable enough to carefully pack up, ensuring you have the right materials.
For servers, networks, and phone systems, an IT support business may also be
necessary. Work with your IT department to learn everything you need to move
and plan that in advance, as well. Try to arrange it so that your IT arrives in
the new workspace after the rest of the office equipment and furniture, so that
you’re not trying to move it all at once.
for the address change
Begin by updating documents, marketing
materials, websites, and online listings with the new address ahead of time.
Know who you need to inform, from clients to service providers and vendors, of
the change so they expect it.
Start boxing things early, starting with
equipment and items that you no longer need. As you pack, use color-coded
post-its or stickers to make it easier to quickly identify where boxes need to
go and label furniture so that movers can ensure it ends up in the right place,
as well. Keep a checklist or spreadsheet that helps you identify the boxes by
location and number, as well as unboxed equipment and furniture, so you can
rest assured you’re not missing anything
Organize early, keep your needs in mind and
moving to a new office space doesn’t need to be as stressful as many business
owners find it. Get in touch with a professional team like Exodus Moving today
so you can get the best out of your move.
Being a moving company and Colorado has its benefits. We live in a very temperate state that is usually quite sunny. In fact, we are one of the most sunny states in the United States. This is of great benefit to anyone who needs to move because all likelihood that you will be rained on while all of your belongings are outside is a great deal lower. This little tidbit of information isn’t usually something that you think about unless you’re about to move all of your stuff out of your home, but it’s true nonetheless.
Another great benefit of living in Colorado when it comes to moving and getting a moving company is the price. For being such a good state to live in, the prices here are very reasonable. Moving companies in Colorado don’t generally charge exorbitant prices because they don’t need to. The price of living here is nowhere near what it is in places like California and New York, which means that tax rates are much lower and prices don’t have to be as high. This is yet another subtle but noticeable benefit to living in Colorado. Well, that’s at least true for this point in time. Colorado is quickly becoming another California in the fact that many people are realizing that our state is very temperate. Our summers are not very hot comparatively and our winters are relatively warm. Well, they are warm compared to a lot of places.
There is only really one drawback to the state that I can think of, and it’s very dependent upon where you want to live. Let’s say you want to live near Ft Collins but you don’t want to live in the inner city and really love the mountains. Moving companies hear this and realize that you want to live somewhere with lots of hills which are necessarily easily traversed with a truck. So, it’s a little bit more work for people like us, but it’s still not impossible. After living and working in the state for so long, we are quite capable of handling this little issue. So don’t be afraid to look at a place in Colorado to move to, especially if your biggest concern is how hard it will be to move. It’s not hard it all and just requires a little bit of patience.
Are you going to be one of the many people moving to Ft Collins Colorado during the month of August? Well there’s a couple things that you should know when you move into the city, weather that be for school or for business purposes.
First off, if you are not a student at CSU then we would recommend not being around campus during the month of August. This is particularly true of when it gets closer to around the 15th of the month. As students start to move themselves into their apartments the blocks around campus become a madhouse of cars, trucks, and everything in between. It’s advisable that you move to your place of residence at some point either earlier or later than the end of August simply for this reason.
Secondly, if you are a student and you can avoid moving into your place of residence any later than the 15th, I would suggest doing so as well. This is because you’re going to be relatively close to the school simply because you are attending it. Moving in any later than around the 15th means you risk getting caught in massive amounts of traffic with all of your belongings. Granted there are not many accidents around here, but moving to Ft Collins should be as easy as possible.
My third suggestion is higher a moving company. I know, I know, it may not be the most desirable of options for those on a tight budget, but it can save your great amount of headache. Places of business like Exodus Moving and Storage can help you get to where you need to be in an effective manner that does not require you to put out an insane amount of work. Whether you are a working professional or a student who is moving to or from Ft Collins, they are one great example of a company that can greatly reduce the amount of time it takes to move. Coming from someone who has moved a multitude of times during his collegiate years and before, it’s not an easy task to set up a home especially if you have to do it every year or two. So take the stress out of it and hire a moving company to move you in before the 15th, or after the first. Trust me on this, it’s a madhouse around this town any time between those dates.
It’s that time of year again when everybody starts looking for movers. Ft Collins, CO when August rolls around starts to get a lot more busy because of all the students who are arriving. Everybody who lives up here knows that during this time of year the roads start to get a little bit crazy, which makes it so that it’s not a good option to really move a large truck through the city without a lot of experience.
There are however movers in Ft Collins who know how to work their way through the city during this time of year. We are among those select few who know how busy it gets during the year and are willing to help you move into your new apartment. Granted, this is Colorado and most people do own a truck because of how handy it is to have in this state.
We understand that this is something that you can use to move and that knowledge that it exists and is quite effective. However, if you’re a student and you need to move into a new place with a lot of furniture that don’t have a friend with a truck, or just don’t have the time because you’re working during the summer, that is the perfect time to come see us.
Don’t feel frustrated that you can’t find someone to help you move, a lot of people don’t have the capability to move especially at the age of a college student. It’s only the fortunate few who happen to have a truck who will get to do such things as often as they choose. So if you happen to be one of those people who doesn’t own a truck and doesn’t know anyone who owns anything that can haul all of your stuff to your new place, don’t be afraid to call a moving company like us.
We are not going to charge you an insane amount of money, and we will take care of everything as if it were our own belongings. So, if you are going to trust any moving company in Fort Collins, make the right decision and choose us. You will love the service we provide.
Downsizing. The mere mention of the word can strike fear in the hearts of many. It’s barely ever considered a good thing- when your company has to make the often difficult decision to maximize effectiveness by minimizing resources. Rest assured we all prefer it when the business is thriving, the employees and customers are happy and the money is pouring in. But in today’s economy, this dream is often not the reality for so many struggling businesses. And so, faced with financial hardship of all kinds, the case for managing costs becomes a more potent option.
Often, office downsizing includes layoffs. This unfortunate result of cost cutting can leave lives in disarray. The company loses people and decides to give up some space. At Exodus, we specialize in office moves and we take measured care to make things as stress free as possible during these important life transitions. We can help with office moves to a smaller facility, furniture and document storage during temporary downsizing efforts and the relocation of the employees affected by these important changes. We take pride in being a preferred Colorado Moving Company and we take seriously the job of caring for your employees and co-workers.
During uncertain economic times, many companies are deciding to attempt to downsize for a short period of time. This often requires less layoffs and focuses the cost re-allocation to the physical property being used as office space. In this case it’s important to get proper storage. If you are considering temporary downsizing ask yourself the following:
What is a realistic amount of time the office will need storage?
What items need to remain readily available for everyday business needs?
Understanding your Space
Asking yourself the right questions when it comes to office space evaluation can make or break your cost cutting efforts during downsizing. It is important to take an inventory of the existing space, understanding not only its capacity but its potential for adaptation. Go into detail with your office lease agreement, exploring the options to minimize square footage being rented. In some cases this might create a need to extend the lease term but could end up being cost effective when considering the implications and expense of total business relocation. Check on your options for subletting to businesses with complimentary services. By allowing other professionals to rent space from you, you may be able to avoid having to make a move while simultaneously expanding your business portfolio. By keeping a cool head during a stressful time, you may be able to save both money and sanity.
When the announcement is made in a company of impending corporate relocation, most people instantly feel the stress. From the bottom of the ranks all the way to the top, the pressure can be felt. Questions about how best to handle the organization and the packing and how much downtime for the business will be involved begin to swirl around the workplace. How will things change? What kind of new space will be in once it’s complete? Will everything make it from point A to point B in one piece?
Hiring a professional mover is a vital part of moving any office, big or small. There are main core values that are the reason for this: time and money. By hiring a professional company you can minimize your use of human capital to accomplish the move. Professional office movers can streamline the planning of even the most complex office move, keeping valued employees with their head in the game of the business as opposed to putting energy toward a move. And if your moving company specializes in offices moves like Exodus does, they can move you in the evening after the work day has ended and everything will be all set to start business the next day. Getting things done right and fast saves time.
But how could hiring a moving company save you money? While this idea may seem at first blush a bit counter intuitive, when looked at, it becomes obvious. Broken, damaged and destroyed office equipment can happen in moves with “non-experts”. Also when dealing with issues such as expensive IT equipment and complex set ups and cable networking, it can be very expensive to repair damage done by an improper install. Another way that hiring a moving company can exponentially improve a corporate relocation experience is through minimal downtime, offering the opportunity to get back to the business of doing business sooner.
The Exodus Difference
At Exodus we specialize in office moves and corporate relocation. We offer the expertise that other moving companies don’t. With things like specially designed anti electromagnetic bags and shrink-wrap that we use to package everything in the office on site from monitors to drawers, we insure that no dust or water can get in and no items of value can get out. We are incredibly thorough in our packing and unpacking. And perhaps most importantly, our employees are our employees, not outsourced day laborers. This makes them both well trained and able to take true ownership and responsibility for your move. With care and expertise, we specialize in not only saving time and money for our clients but in creating a true sense of peace of mind.
Every year approximately 25 billion dollars is spent in the US alone on corporate relocation. That’s a pretty penny. And while there are various motivations for moving the office, the employees or both, the main goal is always the same: to improve the quality of business operations and to ultimately contribute that gain to the bottom line.
But what is the bottom line when it comes to relocating? It’s obvious that key issues involved include the place, the people and the market but that’s only the first step. Once the decision has been made to move, the next part can be tricky. The second phase of office moves comes when you realize that no matter how organized you are, you would be well advised to find yourself a hardworking professional mover with corporate relocation experience. That’s where we come in. But it is important to shop around so we offer the following tips to make sure you get the most out of your search.
Make sure you get an accurate quote.
Lowball offers are an exercise in futility. Some movers will rope you in with cheap estimates and then load you up with hidden charges. Smart moving shoppers know to look carefully for the signs of things that might be missing. A good rule of thumb in this case- if it seems too good to be true, it probably is.
Watch the Weights
It is always a good idea to get at least 2-3 quotes before you select a company to help with your office move. When you get these quotes, make certain to look at the weights that they have estimated. What things weigh can make all the difference when it comes time for the bill. Keep in mind that what you are actually charged in the end will be based on how much weight you have and how complicated it is to transport that weight from point A to point B.
Knowledge is Power
Perhaps the most important thing to do to get solid quotes and complete information from moving companies is to ask a lot of questions. If you are unclear about any part of the moving process as it is outlined in an estimate, ask questions. If you feel like you understand completely what is being explained to you, ask questions to clarify. A knowledgeable and professional estimator will both welcome any questions that you might have and readily provide you with the answers. In this case it is important to remember that there truly are no stupid questions, especially when the future of your company and its employees are hanging in the moving balance.
Once the decision to move your company has been made and your goals for relocation have been clearly outlined, the real work begins. With so many things to consider it can be hard to know what to do first. It is a valuable practice to get as organized as is humanly possible before putting the wheels of your corporate relocation in motion. We recommend the first steps as follows:
Do Location Research
When you have figured out what you need from your new office you should spend some time really researching the area in which you plan to move. You will of course need to know a lot about this new city before you can commit to setting up shop in it. Take advantage of various reference materials such as the US Census Bureau Statistical Abstract by State in order to get the demographic details about your potentially new location. It can also be a good idea to subscribe to a few local papers for a couple of months before making the move. This will give you an idea not only about what is happening in the area but how the people in the area interpret these current events. Invaluable cultural insights can be surmised from reading local publications and can give you a better idea if this city is the best match for your business.
Create a Timeline
Sit down with those who are most strategically involved in the relocation planning and make a preliminary list of what needs to be done. Be realistic in this and make every effort to consider three main concepts: the physical office, the employees and the customers. Once you have decided to make a move, it can be easy to get caught up in the pace and excitement of the process. But time will fly during your logistical planning so creating a schedule that allows for real life and all of its delays is a key point. Ask yourself, will this move take 3 months? Will it take a year? After this, create your timeline accordingly.
Find a Professional
Once you have decided where and when to move, it is a good idea to assign someone in your company to be in charge of the overall process. Realizing that this will take up a good amount of their time should be a consideration when choosing an employee who already has a rather large workload. Beyond this decision, it is time to select a moving company that can help you with the logistics of you move. Considering that not only does your office need to be moved but also in most cases, your people and their families, it’s a good idea at this point to start shopping for experts in the industry. This part of the process will be easier once you have asked yourself the important preliminary questions. Knowing what you want and when you want it will make it easier to identify which moving company best suits you and your company’s goals for corporate relocation.
There are many factors involved in a process as complex as corporate relocation. Many entrepreneurs, owners and managers are faced with a difficult host of decisions when the concept of moving an office comes into play. With the obvious advantage of having already done business in one place for a while, each organization has a feel for what works and what doesn’t. With the benefit of this experience it is, of course, easier to compare and contrast the advantages and disadvantages of moving to a new place. But there are other things to consider such as how much the business disruption will cost the company and what are the new and differing environmental and regulatory concerns that may become a factor once the move has been made. The following are the first two steps before deciding to make a move.
Be Clear About WHY
While there can be many reasons for moving, making certain to completely articulate your primary goals is a vital activity before deciding to relocate. Are you looking for a more skilled workforce in a specialized field? Are you seeking to lower the operating costs of the company or to improve the quality of life for your employees? Perhaps you are looking to expand your market and have found that a new location would aid in this pursuit. Or maybe it’s truly just an issue of having the physical space you need to realize the growth that you desire. By being as specific as possible about why you want to move, it is much easier to realize your goals and make the best choices in order to maximize a relocation opportunity.
Be Clear About WHAT
A good place to begin, once you have decided exactly why you want to move, is to make a list containing everything you will need for your new office. Again, being as detailed as possible with your location specifications is the key to clarity and ultimately success. Write down everything that is a priority such as the size you need the office to be, the physical placement and in what type of neighborhood, along with what kind of facilities and equipment you will require. In this case your reasons for the move become very important: If your main reason for moving is to find more qualified employees, it’s important not to get caught up in a wonderfully inexpensive new lease in an area where the demographics do not support such a specified labor force. Be clear with yourself about what is needed as opposed to wanted and create your list accordingly. This will ensure that there is less ambiguity and confusion when it comes time to make the most important decisions.
Corporate Relocation. The very mention of it can strike fear in the hearts of business owners and employees alike. This necessary evil can be time and energy consuming, often creating equal parts opportunity and headache. And despite visions of mangled computer cables and the hassle of readjusting in every way to a new corporate culture and community, the reality of Corporate Relocation surfaces more often than anyone might like. Sure, it’s an opportunity to start fresh in a new place. But in the interim it can be a time of certain chaos. For this reason we highly recommend that you do not try to do it alone.
What is Corporate Relocation?
Corporate Relocation is the movement of a company, and its employees, to a new city, state or country as part of the normal operations of the business entity. This can include everything from relocating the contents of a single office to a full corporate headquarter relocation including all office equipment as well as all individuals in the staff and their families. This type of full scale transfer is a common concept when companies are looking to both cut costs and expand their markets.
What Makes Corporate Relocation Necessary?
According to the American Census Bureau and the US Postal Service, approximately 40 million Americans relocate each year. While there are several different reasons cited for this, one of the most popular is employment opportunities. While moving is also said to be one of the top 20 most commonly stressful activities in life, sometimes the draw of a new place overrides this reality.
Some of the most popular reasons for Corporate Relocation from a business perspective can be similarly understood from a personal perspective. The strong drive to reach new markets and expand business opportunities is a logical rationale. Many companies also see corporate relocation as the best way to move an already functional company to a city that will help them to increase cash flow by lowering costs. And last but not least, many companies and individuals decide to relocate as a way to improve overall quality of life for the company and the individuals working in it.
What Does Corporate Relocation Require?
According to the Atlas Corporate Relocation Survey of 2010, most firms offered incentives to encourage employee relocations including temporary housing benefits, relocation bonuses and cost-of-living-adjustments. According to this study “About 9 out of 10 companies said extra incentives ‘almost always’ or ‘frequently’ convinced an employee to relocate.” But beyond convincing employees to “go with the flow’ and coordinating staff relocation, there are also plenty of logistical considerations such as finding suitable space, tax and other appropriate legal licensing as well as the actual move itself. Because of its complexity, Corporate Relocation should not be carried out alone. It takes the help and expertise of trained professionals.