Under The Weather: Moving In Less Than Favorable Conditions

The fall weather is here, and that means more rain, and eventually snow! Some things will become completely ruined if they get wet, so that means money spent in the form of extra packing supplies to protect your stuff.

That’s why relying on Denver moving companies is a smart idea. You don’t need to worry about exposed furniture in the beds of friends’ trucks – the residential moving companies feature enclosed box trucks and trailers to get the job done, protecting your belongings from inclement weather.

But if the moving company in Denver is not moving everything, there might be a box or two that you’ll keep with you, like your ‘Essentials’ box, or a bag containing your laptop. If you’re doing some, or all, of the move by yourself, you’re going to have to learn strategies to make moving in the stormy weather a little easier! Here are some tips to help.

Start At The Finish

Before you start moving into a new place, you’re going to want to begin by protecting surfaces you’ve likely just cleaned. While you won’t be able to stop any messes from being made whatsoever, you can minimize the damage done and reduce the time you’ll have to spend cleaning up after the Denver moving companies and helping hands.

Whether you rely on rugs, towels, or old bed sheets, you need to lay something down on the floor to keep mud and dirt off of the clean floor. If this is a winter move, this will minimize the risk someone will slip on snow tracked in on their boots. Also, be sure you turn up the heat prior to lugging those boxes in – besides keeping the occupants warm and snug while going in and out, certain belongings need to be stored at a certain temperature, like your electronics.

Weatherproof Your Stuff

For your items in boxes, as long as holes are sealed up with packing tape, everything will be just fine. However, you’ll probably be moving some things that shouldn’t get wet, like any artwork, large electronics, or expensive furniture. You can very easily head to your local residential moving company to rent out things to make your move easier – plastic sheeting, mattress pads, etc – or you can employ the use of blankets and tarps you have on hand.

Get Ready To Load Up

 If you’ve employed the help of moving company in Denver to load up the big stuff, great! Just be sure you do the same thing you did at the new place – lay towels, sheets, or rugs down to minimize the mess made from wet shoes and boots. Be sure anyone carrying boxes is wearing good slip-proof shoes or boots so no one gets hurt! If you plan on moving some or all of the boxes yourself, you should inspect the area the boxes will be placed for leaks or the presence of water.

Work Smart

If the Denver moving companies are unloading, great! If you don’t have the help of a residential moving company when it comes time to unload, there are ways to make the process less painful in inclement weather. It all starts with the way you pack your truck(s).

Try to be as systematic as possible, packing rooms together instead of all spread out throughout the vehicle. It can be tempting to try to find smaller boxes to fit into gaps, but resist this urge. It is easier to just unload each room in order. You can use the people who’ve come to help you unload as an assembly line of sorts, minimizing the amount of time anyone has to be outside. Not only does this ensure a speedy unpacking process, it also reduces the amount of wet traffic in your home!

You can move in bad weather! Let Exodus Moving & Storage help you so that the weather isn’t even a thought in your mind.

How to Store a Boat

As the warmer weather draws to a close, you might be wondering what to do with your boat – or how to store your boat if you’re moving to a new place during the fall season. At Exodus Moving and Storage, we offer storage space in both Denver and Fort Collins, and our larger spaces can accommodate a boat, so make sure to ask.

Yamaha Watercraft Group

Boat CC Photo Courtesy of Yamaha Watercraft Group

But we want to be certain that you store your boat properly, too. This way, you can forget all about your boat during the winter months, and simply enjoy all of the snow-filled fun that Colorado has to offer.

Here are some tips from your Colorado moving company on how to properly store a boat.

1. If you have a smaller boat, the best way to store it is up on some kind of lift (like cinder blocks), and upside down. That’s right, flip your boat upside down for really good storage. But, obviously, you can’t do this with a much larger boat.

2. Boats that are bigger than 20 feet long can be stored inside of a storage unit, or by attaching the boat to a trailer, and parking the entire thing inside of a storage unit. If you don’t’ have a garage, the storage units from your Colorado moving company will work just as well – and your boat will be protected from the elements (although we do recommend covering the boat if possible).

3. For very large boats, you may find that your boat won’t fit into a storage unit. In this case, it is better to contact a marina, and make sure that your boat is covered, sealed, and stored properly.

What to Ask At the Marina

You probably paid a lot for your boat, right? That means that you’ll want to take every precaution to protect your investment. Before you choose a marina, ask the following key questions.

1. How will my boat be stored?

2. What kind of wrapping will be used to seal the boat?

3. What happens if my boat is stored outside, and weather damage occurs?

4. Do you have enough space to store my boat inside?

If possible, storing a boat indoors is always best, but that’s not always a possibility when it comes to a marina full of yachts. However, you can check around to make sure that you choose the best and most responsible boatyard. Otherwise, you may end up with boat storage that doesn’t cover the basic elements, and that could mean a disaster for you.

Keep in mind, too, that your insurance might not cover damages if your boat hasn’t been stored properly, so look into those details before deciding how to store your boat.

Moving Your Boat

As your Colorado moving company, we can help you move any boat of any size from your current location to your new one. If you do want to rent out a storage space in order to keep your boat safe during the winter months, we can help you with that too. Ask us about our storage spaces, rental sizes, and prices. In addition to properly storing your boat, we also recommend that you thoroughly clean your boat before storage – this way, your boat will be ready to roll by the time next summer rolls around.

How do you store your boat? Let us know by leaving a note on this blog, or by leaving a comment on our Facebook page. Either way, we will get back to you quickly with a response, and we’d love to hear how you go about storing your boat for the winter. In the meantime, if you need a long distance moving company, contact Exodus today – we are both a long distance moving company and a short distance company.

Organization- The Key to a Colorado Movers’ Success

This Wednesday’s blog post is all about organization. While our Colorado movers have previously taken to the Exodus blog to discuss great Colorado moving organization tips, (check it out if you haven’t already: http://www.exodusmoving.com/2012/01/new-years-colorado-moving-tips/) we wanted to take a second out of your busy Wednesday to talk about one great strategy to organize your home. That way, if you ever decide to relocate (perhaps to Colorado) you’ll be just one step closer to getting ready for your move.

Let’s start with the cardinal rule of getting organized in the home: Do not go and buy more stuff!

This is every man (and woman’s) primary mistake. We inherently believe that because we’ve decided to get organized, it is necessary to go purchase boxes, bins, label makers, tape, string and an assortment of other random tools you’ve shoved into your cart at your local home improvement store. This is not the case. Organization is a process and not necessarily a product. We found a nifty little mantra from Cynthia Ewer, Editor at “Organized Home,” that really sheds light on the organization process:

Organize   –>   Measure   –>   Buy

So let’s start from the beginning. This process is going to take motivation and determination on your part. Begin with one room and go through the entirety of its contents. Yes, this will get messy but in the end, it’ll be worth it. Divide items into 3 piles: Sell/Donate, Keep and Store. Be realistic during this step. Perhaps you come across your sweet “Hammer Pants” from the 80’s and you put them in the “Keep” pile. The chances of you needing to bust those pants out in a quick second are slim so consider moving them to the “Storage” pile…or even the “Donate” pile- harsh but true.

Once this step is completed in each room (we didn’t say this process was for the faint of heart),pack “Store” items into boxes that are LABELED appropriately in legible handwriting and take those over to your Colorado moving and storage experts at Exodus and we’ll keep your belongings safe in a temperature controlled environment. As for the sell or donate items, get those out in the front lawn and have a yard sale or take them to your local Salvation Army and donate these items to those who truly need them- we promise you’ll feel great giving back to your community!

Your next step is to measure. Go back, room by room and take detailed notes about the items that are left. Maybe you started in a play room and during the organization process you tossed several dried up paint bottles. Had we not taken the time to go through these items, you’d probably be out at the store right now impulsively buying some expensive and ill-fitting Lazy Susan device in a fun color that matches the walls of the child’s play room perfectly…only to find that the paints don’t fit or can’t be salvaged causing you to lose hope in the whole process, quit before anything is actually accomplished and throw that Lazy Susan in a closet, never to be found again.

Now we can accurately decide if there is something we may need in order to get this room in order and purchase (the last step) with thought and purpose. The best part is, once you get rid of all that excess stuff you’ve been storing, everything usually ends up fitting without crazy contraptions anyway. If you do actually find there’s something you need, check out yard sales to save yourself money, or get creative. Do a quick internet search on DIY (Do It Yourself) shelves, book cases, etc. and start a fun new project!

So with your new arsenal of organizational knowledge, find that motivation within you to get organized- all of the Colorado movers at Exodus believe in you!

Don’t forget to “Like” us on Facebook and follow us on Twitter to for more blogs on getting organized, Colorado moving tips and much more!

Moving Wine

As a full service moving and storage company, at Exodus, we do it all. Whether it’s a large scale corporate move or a small scale residential relocation, we are truly the company with international capabilities and local sensibilities. One of the things that is often forgotten is our specialty moving services. Sometimes, when companies branch out and extend their service expertise, in the end, while they may be able to cover more they are not able to maintain high standards in that which they offer to their customers. Through extensive training of our employees and a guiding principal of hard work and integrity, when we take on any kind of job, we commit to total excellence. And moving wine collections is no exception.

Ideas for Small Wine Collections

 

Wine aficionados in the process of relocation often come to us with questions about how best to transport their collections from point A to point B. The first thing we ask is the size of the collection. For smaller more manageable numbers of bottles, transportation can be as easy as using a personal vehicle. In this case, we recommend careful packing and paying special attention to the temperature inside your car insuring that it maintains a consistent 55? F.  If you will be flying to your new destination and would like to transport a small collection, consider very carefully packing bottles in your checked luggage. We highly recommend the use of specific packaging to ensure that your bottles do not break during the often rough handling of airline baggage in transit.

Old vs. New Wine Moving

Another important thing we inquire about when our customers want to move their wine is how old it is. In general, the older the wine, the more fragile it can be with regard to temperature changes, corkage drying and general movement. But bottles that are less than 10 years old are often easier to move without jeopardizing the integrity of the wine. Newer corks created using synthetic materials and generally more resistant to drying and younger wines often contain less sediment that would benefit from a “rest period” after relocation. It is important to think about what your specific grouping of vintages represents in order to best answer the question of transport.

When To Move Wine

Experts agree that the extreme weather months are the worst time for your wine to make its move. If you are completing a long distance move in the summer or winter, we suggest securing climate controlled storage until late fall or early spring. The most temperate months of the year offer the safest environment for wine transport. Using a climate controlled van will provide your precious bottles with a safe haven from temperature variation, until your wine collection can be delivered to its new home. This will ensure that your wine maintains its value and perhaps most importantly, it intended flavor.

Document Storage and HIPPA

AAFJ001047With so many opinions, regulations and general paranoia’s about document storage around these days, it can be hard to know what to do. The term compliance can strike fear in the hearts of many, regardless of their industry. But specifically, the health care and financial industries seem to have it the hardest when it comes to backing up their data and creating a world of systems that insures proper maintenance and availability.

At Exodus, we understand that it is not only important to follow the law but to design an organized and efficient world for yourself, your employees and your customers. In most cases, it is advised to have both an archived electronic version of confidential records as well as a physical copy. And as a general rule, it is suggested for both space and security to store these physical documents separately from the place where the work is being done. For this reason we offer constantly monitored, totally secured, climate controlled storage for all your professional document storage needs.

Non compliance is a serious issue and can level some pretty serious fees. In order to avoid this type of legal breakdown its important to ask yourself the following questions:

Do you have tried and tested policies in place for data storage?

What is your current system to protect confidential information such as client and human resource files?

How do you insure that your documents are well maintained and not easily compromised?

If a legal situation occurred would you be able to provide the complete information needed quickly?

The Law: HIPPA is the acronym for the Health Insurance Portability and Accountability Act that was passed in 1996. This privacy policy mandates how personal health information must be collected, handled and stored.

Who it’s for: HIPPA effects companies and individuals alike but specifically requires health care services to carefully monitor the way they transmit confidential information between sources and carriers.

Storage Guidelines: HIPPA requires that organizations retain long term patient information and records in a secure environment with limited access in an offsite location.

Noncompliance Penalty: Every state is different but disregarding this act and the provisions therein could produce fines of up to $250k per incident and up to 10 years in prison.

http://www.hipaa.org/

Tips on Document Storage

Document storage can be a tricky issue. Every business and every state in the US has different laws about what needs to be saved and for how long. It’s something that every business owner faces. And in general, the larger the business the more storage is needed and the more complex this issue can become. Keeping good records is just part of it all, because over time, the sheer volume of paperwork can begin to turn an otherwise organized workspace into a cluttered and unpleasant world in which productivity and order have become a thing of the past.

But in an effort to help our clients stay happy in their office space, we are proud to offer superior storage options. This includes climate controlled storage which is by far one of the most effective ways to protect those extremely valuable pieces of paper. Keeping them away from the elements and in top condition for the many years they must be held onto is of vital importance. And while there are many area specific rules governing just exactly how long this period of time is, the following are some general rules based on the type of document storage being done.

Storing Financial Documents

Most people know that financial documents should be stored for 7 years. Keeping this in the back of your mind, there are several exceptions to this rule. Some things can be kept for less time such as time cards and other earning records which are required to be stored for only 3 years. Also, paperwork such as trial balances and expense reports must be kept for 6 years. But some financial records are legally required to be made available by a company 8 years after the date of issue such as canceled checks. It is also good to keep things such as end of the year financial statements on hand for the indefinable amount of time which is the entire life of the business itself. Also an important thing to remember about all financial forms that are stored electronically is that they are required to be submitted in a physical form. This builds a pretty strong case for taking the printed materials you already have and deciding its time to get some document storage space.

Human Resources Paperwork

While individual applications for employment should be kept on file for 3 years from the date of original application, the general rule of thumb for most types of personnel files is 7 years. While many consider 6 years to be a safe time frame to store documents such as personnel files, expired contracts and disability reports, they can be requested and admissible in court up to 7 years after their original date of issue.

Insurance Document Storage

Insurance forms inhabit the full spectrum of possibility with regard to how long they need to be kept. The range can vary based on the type of document from 4 to 10 years. Already settled insurance claims must be stored for 10 years, while documents such as fire inspection reports must legally be held onto for 6 years. But when in doubt, if your business is in possession of any non company related financial or insurance related form, it is a good idea to store these documents for 5 years to avoid legal hang ups and to make sure that its being held onto for a long enough duration.

Document Storage

CB023170A key consideration for any kind of business, large or small, can be document management. By definition this is the process by which an individual or organization manages the collection, storage and destruction of all its records. In recent years as a result of advancing compliance ordinance as well as the true dawning of the computer age as a somewhat mandatory way of conducting business, document management has become an even more important thing to streamline.

While there are many ways to manage documents, in this modern corporate environment of technology, many companies have created systems of virtual document management. With the possibility of system failures and computer crashes of all kinds, this is sometimes not always the best option. But many smaller businesses still use a system that consists of partial electronic and partial physical paper storage. In many ways it is safer to do both. At Exodus, we are happy to offer space for these physical docs in our climate controlled storage units in order to ensure their complete safety from the elements. We would love to help you make more space in your office for the people and the work that are most valuable to it. But there are some things you may want to consider before making the decision to find a new home for your trail of paper.

Choose A Good Place

In the context of every office, fire, theft and water damage are a continuous worry. Also, an abundance of humidity can be the death of document strength. It is important when considering storage to find a facility that is climate controlled in order to minimize the possibility of damage. By doing this you will be able to keep access to your important paperwork while maintaining the highest level of environmental security.

Priorities in Printing

If you are considering printing documents to store for the long term in physical form, it’s a good idea to think about paper quality. A good rule of thumb is to seek a more neutral or alkaline based paper as acidic papers and inks alike deteriorate over time. In order to keep your documents in top form, we recommend selecting permanent paper since it is not made from wood pulp. Also make sure to avoid sticky substances on things such as post it notes while storing your items as these are also highly acidic in nature and will destroy your documents over time.

Avoid Plastic Boxes

There are pros and cons to using paper and plastic boxes to store your documents. It may seem logical to store your paper in moveable plastic Tupperware containers because of their waterproof nature. But because of this, paper contents are often subject to heat and humidity collection. In contrast while paper boxes will let your documents “breath” they are not fireproof. Despite their weight and size, for the safest option we recommend storing all important paperwork in traditional filing cabinets.

Valuing Feedback

After every move Exodus Moving & Storage completes, we will request your input about your moving experience with us. Continuous improvement is the hallmark of our success as a company and we are always anxious to get your feedback on how well we did our moving job.

Competitive and Accurate Estimates

The Cost of relocation is either based on weight or number of men and trucks needed as well as distance traveling. At no charge to you, one of our experienced and courteous Move Coordinators will review their move in great detail and provide you with an accurate move quote. Our Move Coordinator will also confirm requested pick-up and delivery dates.

Call Today

Have more questions about our employee relocation service?

We are happy to help! Please feel free to reach out.

Fort Collins

120 NE. Frontage Rd Ste. D
Fort Collins, CO 80524
M-F 8:00am-5:00pm
Sat 8:00am-12:00pm

Littleton

6229 S. Santa Fe Dr
Littleton, CO 80120
M-F 8:00am-5:00pm
Sat 8:00am-12:00pm