Moving an office, whether you’re scaling to a
bigger location or moving somewhere closer to your customers, is an exciting
time for the business. But it can be just as involved and stressful as a
residential move, if not more so. To help minimize company downtime and to
allow you to operate a lot more efficiently, here’s how to handle the move to a
new office space.
Plan ahead of time
The planning process needs to start as soon as
possible. Don’t improvise, start by identifying your moving date, what you need
to move, and who will be available. Start delegating tasks now, figuring out
who will do what and when. You can start packing smaller objects now, too, so
your team isn’t hurriedly packing away pens on the morning of the move.
the best professional team to help
The right move brings a lot more than more
pairs of hands. They bring equipment such as trolleys and floor protection that
can make the process much more efficient. However, don’t just go for any moving
company. Ensure that they specialize in commercial and office moving, like
Exodus Moving. That way you can ensure they’re aware of your needs and the best
ways to address them.
your employees do their part
Every employee should be responsible for their
working space and their own desk. By boxing up and moving their own
possessions, even using their own cars to help set themselves up on their first
day in the new place, it can reduce how much of the movers’ time and vehicle
space you have to use.
your tech needs in advance
IT is at the heart of most modern businesses,
and depending on how your business uses it, you may need to carefully consider
your plan for moving it. Hardware, such as computers, keyboards, and the like,
is portable enough to carefully pack up, ensuring you have the right materials.
For servers, networks, and phone systems, an IT support business may also be
necessary. Work with your IT department to learn everything you need to move
and plan that in advance, as well. Try to arrange it so that your IT arrives in
the new workspace after the rest of the office equipment and furniture, so that
you’re not trying to move it all at once.
for the address change
Begin by updating documents, marketing
materials, websites, and online listings with the new address ahead of time.
Know who you need to inform, from clients to service providers and vendors, of
the change so they expect it.
Start boxing things early, starting with
equipment and items that you no longer need. As you pack, use color-coded
post-its or stickers to make it easier to quickly identify where boxes need to
go and label furniture so that movers can ensure it ends up in the right place,
as well. Keep a checklist or spreadsheet that helps you identify the boxes by
location and number, as well as unboxed equipment and furniture, so you can
rest assured you’re not missing anything
Organize early, keep your needs in mind and
moving to a new office space doesn’t need to be as stressful as many business
owners find it. Get in touch with a professional team like Exodus Moving today
so you can get the best out of your move.
Volunteering is a great way to explore your new town, get submersed in a new culture, and make some new friends — not to mention the contribution you’ll be giving to society when you decide to help out! Volunteers come in all shapes, sizes, and ages, and you’re never too old or too young to help when it’s needed. If you’re wondering where to begin, and how to let people know that you are volunteering, here are some tips that could help.
Think about what you love to do, and what you would love to do more of. Do you like working with animals, kids, or elderly people? Do you enjoy working with sick people, and think that you may like to work in a hospital setting? Is there some kind of charity or other organization that you’d love to donate your time to? Start with these places by calling up the local chapters of charities or organizations in your new town, and asking how you can become a volunteer. Most places have some kind of volunteer program already set up, so stepping into this kind of role shouldn’t be too hard to do.
Consider how much time you have to give. Most places that work with volunteers have more than a bit of work for people to do, and you will have to decide how much time you can actually donate before you tell an organization that you’re available. This way, you don’t overbook your time, and you can still volunteer when you do have the time.
Try to match the volunteer opportunities available with the skills that you already have, or with the tasks that you want to do. Your local animal shelter may have room for a volunteer that can clean cages regularly, but is this really what you want to do? Chances are that you have a specific skillset, and letting an organization know what it is that you’re good at will help you find a position that you really love.
Don’t take on too much at once. If you’ve just moved to a new town, you probably already have a lot to do. Narrow down your vounteer time to one hour per week, and increase that time as you see fit. You don’t want to bite off too much at the start, or you won’t have anywhere to go!
Get to know the other volunteers. When you arrive on the volunteer scene, try and branch out by talking to the other volunteers, and seeing if you have anything in common with them. You may not make best friends right away, but having some acquaintances in a new town can certainly be helpful!
You may want to turn your volunteer position into a permanent position, you never know! If you find that you really love the work you do, think about asking for a paid position. If you do a good enough job, most organizations would love to have a dedicated employee that can demonstrate her abilities clearly.
Working With Movers in Fort Collins
The biggest thing that you’ll have to concentrate on before your move is actually getting to your new destination. Once you’re there, you can start volunteering and looking for other work and other social circles. This is why working with the right moving team is really important. As movers in Fort Collins CO, Exodus Moving and Storage has years of experience moving people from one part of the world to the next. No matter where you want to move to, Exodus can help you get there with full moving services that include packing and unpacking in addition to moving everything that you own (we can also help with office moving).
We also know that sometimes there’s not enough room in your new place for all of your old furniture, and this is why Exodus has storage rental spaces available in both Fort Collins and Denver. Just let us know if you have something to store, and we’ll be happy to share our rates with you. Let us help you move, so that you can focus on more positive things like volunteering!
For most business owners, there comes a time when you grow too big for the space you started out in. In the beginning, there’s no way to know just how you’ll fare. You don’t want to buy or lease a space that is far too big for your needs in the hopes you’ll grow into it, only to find out you never grow that big. You’re paying for wasted space at that point.
On the other hand, you don’t want to acquire a space that you outgrow before you are even into your second year of operations. Sure, it’s great that you’re growing, but it’s no fun to seek out yet another space that suits your needs and accommodates future growth.
If the time does come that you’ve outgrown the space your business calls home, there’s one thing you need to know: contracting with movers in Boulder, CO will be the single best decision you can make. The can help take care of the details you might not remember – you sure have enough to worry about with all of the other aspects of the move, why bother yourself with details these professionals deal with on the daily?
The Key: Doing Your (Extensive) Homework
Since you’re going to choose from a list of qualified residential moving companies, moving day means you have nothing to worry about. It’s just all the stuff before moving day that you need to worry about! Before you can even begin to take a peek at spaces currently on the market, you need to know what it is you are looking for. You don’t want to waste your precious time looking at places that won’t work for your needs.
Some things you might not be thinking about – the economics of the area you are considering moving to. Before you start walking through properties on the market, do a bit of research on the demographics of the area. Pretend you are moving your family into a new home. You don’t want to end up in the area with the highest crime rate and the worst schools, do you?
It’s the same for your business. If your moving motivation is to add more quality employees to the team, don’t end up in an area full of the least qualified candidates possible! Don’t just look at statistics. Pick up the local paper and scour the internet for news related to that area. Contact the area Chamber of Commerce.
Chat it up with other small businesses in the area. This will give you a real-world feel for those stats. Maybe the area is improving, something not reflected in the statistics. You won’t know unless you ask! Often, up-and-coming neighborhoods can be an excellent gamble if you have some insight into the future of the area.
Making the Move
Once you’re confident the location you’ve chosen is best, you’re ready for the next step: getting a moving quote from various companies. For the busy entrepreneur, we recommend assigning one person to manage the logistics of the move. They will be the one getting the quotes, making sure everything stays on track, and keeping employees in the loop regarding final dates and what needs to be done at each step of the way.
You’ll find there is a lot to consider, so you’ll want to make sure this person has a solid understanding of every aspect of what the move entails. Are you lugging all of the existing equipment along, or will you be contracting with another company for a new and improved machine? Are certain fixtures remaining, or will they need to start the search for new ones?
We at Exodus Moving and Storage are happy to help make your move as painless as possible, all while charging competitive rates. Give us a call and see how much we can do for a lot less than you’d expect! There are a lot of things to think about when it comes to your business move, but worrying about the actual move shouldn’t be one of them — leave that to us.
There’s a lot that goes into moving a business from the actual packing to figuring out how to reconnect all of those devices once you do move. The best way to get through an office move is to hire a professional moving company to help you with the bulk of your furniture and equipment (after all, you don’t want a friend or employee dropping that thousand dollar computer!). But you’ll need to orchestrate the move with your employees and office managers too — take a look at these office moving tips to make your move a smooth one.
- Start by talking to your office managers or pod leaders. Let them know when the move will take place, and what you expect each group to do. You can then delegate those tasks to the managers, and they can further tell other employees what has to be done to complete the move.
- Hold an office meeting, and let your entire team know what is expected of them during the move. If possible, try to keep the tasks that employees have to do on moving day to a minimum, but do let people know if they need to set up computers and workstations on a particular day.
- Show your employees the layout of the new office space. It can help make a transition smoother if you tell everyone that’s working in an office what they can expect. This way, nobody will be caught completely off guard by a space that they weren’t expecting.
- Let everyone know about the move many days in advance — or longer, if possible. You should prepare for some employees leaving if the new location is too far away from the old one, or if the new location just doesn’t make sense for some people. It’s not uncommon for people to look for another job should you move to a remote area.
- Make sure that everything you need to move is labeled clearly, and this especially applies to wires and cords that might be confusing to place once you arrive in your new location.
- Let the moving company handle most of the move. You don’t want to tell your employees that they have to spend a weekend day moving the office. In most cases, people won’t want to spend the extra time to move, and the move will be a lot less productive. Save yourself some hassles by hiring movers in Thornton CO or other locations to help you move quickly and efficiently.
- Make the date of the move known to everyone, and let the team know when they can expect to start working in the new space.
- Consider getting team input into things like what should go in the common area, what equipment needs to be included in the lunch room, and whether or not a TV is a good choice for the break room. Sometimes, including people in these decisions will go a long way towards making your whole team happy with the new space.
Hiring a Moving Company
If you’re moving to Boulder or any other area in Colorado, make sure to give Exodus Moving and Storage a call. We have extensive experience moving office equipment, and with making sure that everything you need in your new office space gets there in one piece. With a professional moving team, you can expect your office items to arrive on time, and to be set up the way that you want them to be. This way, your staff doesn’t have to engage in any serious moving, and that will make most people happy.
Give us a call today for a complete office move estimate.
You may have come across a Boulder moving company or two advertising White Glove Service. If you’re wondering what this kind of service involves, or whether or not you need it, we’ve taken a few moments to break down the service as much as possible, so that you can decide if white glove is for you.
National moving companies may vary when it comes to what white glove service includes, but typically the following services can be expected:
- The removal and installation of furniture in addition to moving each piece to your new location
- Packing and unpacking of boxes
- Exact placement of furniture after assembly
- Expert movers available from doorstep to doorstep
The Point of White Glove Service
When it comes to white glove, there really shouldn’t be anything that you need movers to do that isn’t already taken care of. The point of this type of service is to make sure that your moving needs are met from A to Z, so that all you have to do is start living in your new spot. White glove isn’t necessarily for everyone that has to move, but it does come in handy in some situations.
When to Use White Glove
Anyone can opt for this kind of service, but the following reasons to use white service are particularly helpful.
- If you are moving valuable antiques
- If you have items that are very heavy and very hard to move in, out, or around your house
- If you need help assembling any items
- If you aren’t sure how to arrange furniture in your new home (some white glove movers can also offer you decorating advice, but this depends on the company you hire).
The other reason to consider white glove service is if you are moving an office space, and you do not have the time to connect all electronics, set up furniture, and move everything. White glove service can really save when it comes to your time, which is always the most valuable thing during any move!
Our White Glove Service
At Exodus, it’s our goal to make moving as seamless as possible. We offer full services from packing to unpacking, and we can also arrange and assemble any furniture that you have. If you are looking for a moving company in Fort Collins, we are more than happy to let you know what our services and rates are.
If you do not have the time to pack or assemble, have antiques or office furniture to move, or just want someone to take care of everything that you need to have done, white glove service is the best option for you. If you’d rather just have some help moving boxes that you’ve already packed, we can do that too. The point of any move is to make it easier, so that you can get to where you need to go without any kind of hassle.
If you are moving antiques or furniture to another country, let us know when you plan to make that move. We can ship anything that you have overseas, and we can also help you pack for the big trip. When you have professional movers on your side, moving becomes the easiest thing to do — just ask any of our happy clients.
Call Exodus today for a free quote, or to ask us what our full services include. If you have something to move that you need specific help with, we can assist you with those items too. You can also find us on Facebook for additional details and information.
As you might have read recently, Toyota is moving its main headquarters from California to Texas. As a Denver moving company, we’ve moved lots of businesses from one spot to another, but how does a company as large as Toyota move from California to Texas? That’s a big move, after all! Further, why does Toyota want to move from California to Texas? Here’s a closer look from your Denver moving company.
Toyota CC Photo Courtesy of Pedro Ribeiro Simões
The Big Move
Toyota wants its company headquarters to be located closer to where the action takes place, and in the Toyota car industry, that action happens at the assembly plant – which happens to be in Texas. So, it makes sense for Toyota to keep a closer eye on what’s happening at the assembly plant, which is one of the reasons why Toyota decided to move to Texas.
Another reason why the company is making the move has to do with corporate culture. In a statement made to Forbes, a Toyota representative told press that the company wanted to combine corporate headquarters with engineering and design, and that couldn’t happen if the corporate part of Toyota was in California while the engineering and design parts of the company were in Texas. So, the corporate team is moving to Texas.
What can this move teach other businesses? Mostly that there’s a time to move, and there are some good reasons why packing up and moving any company, large or small, makes a good deal of sense – if your goal is corporate cohesiveness, that’s a pretty good reason to move.
Making the Move
Toyota’s corporate headquarters is big – huge – and it will require quite a bit of packing and relocating. The company will likely hire movers to help with this transition (much like your Denver moving company), and corporate employees will make the move with their families to homes found and paid for by Toyota – most likely. If you are thinking about moving any part of your business, it’s a good idea to hire a long distance moving company to help you out – can you imagine how long it would take Toyota to move its headquarters if the company had to do it all with the help of just employees? That would be total chaos!
A long distance moving company can make the move much simpler, and you can also rest assured that all of your office equipment will arrive intact and on time – a relief if you have expensive office machinery of any kind. Exodus Moving and Storage offers full-service moving services including packing and moving anything you need to get from point A to point B. At Exodus Moving and Storage, we’ve moved a lot of different types of corporate offices, too, so we know how to get you there in one piece.
Lessons from Toyota
If you’re thinking of following in Toyota’s footsteps, make sure to call Exodus Moving and Storage today for a free quote, or to find out how we can help you move your office. We know that a move can be intimidating – especially if you are trying to move your corporate headquarters from one area to another, but we’re here to make that move simpler. Take a tip from Toyota, and hire a moving company to help you out – and also realize when a move makes good sense.
Call us today for information, or find us on Facebook.
Businesses relocated every day. But how can you be sure when it’s time to move? There are a few telltale signs that you need to relocate – and some that should indicate that moving wouldn’t be the best idea. As your movers in Fort Collins, we have a few tips for you that will help you figure out when it’s time to move your business.
Business CC Photo Courtesy of Kevin Dooley
1. Things aren’t kept well: if you are currently running a company out of a building that isn’t kept in good condition, you may want to move. Things that can be cause for breaking a lease include leaky roofs, broken windows, and other structural problems that are having a negative impact on your daily profits and company life.
2. You aren’t getting enough foot traffic: not all businesses run on foot traffic, and it may not make sense for you to seek out a more visible location if you don’t expect or need any traffic from the street. But if you’re selling items that require people to come into your store to purchase things, you’ll want to make sure that your company is visible. Move to get more foot traffic if it makes sense.
3. You need a much bigger space: have you outgrown your current space? If you find yourself cramming inventory into nooks and crannies, and you can’t quite figure out where to put all that other stuff you want to order, it might be time to upgrade.
4. The rent has skyrocketed: are you making enough money to keep paying that rent? If not, it might be time to move.
5. You’re being forcefully moved: sometimes, developers purchase a building with the intent on tearing it down. When this happens, the space that you are renting now might not exist in a few months, or you may be forced to move to a newer, and more expensive, space.
All of these reasons would give anyone good cause to move a business. That said, there are also some instances when moving doesn’t make any sense at all.
When Not to Move Your Business
1. All of your employees live far away from the new location. Unless you want to start the hiring process all over again, moving to a new place may not be the best idea.
2. The cost of a new space is higher. This only makes sense if you are making more money, and if you have been making more money at a steady pace for some time. Otherwise, spending more on a different space is silly.
3. Balancing two spaces will kill your profits. What will you do while you prepare to move to the new place? In most cases, you will have to keep pay the old rent while also paying the new rent to reserve the new space. Make sure to add up these costs, and only move if you can afford to juggle both spaces.
4. Your clients are in one specific area. If you have a steady clientele that lives in one location, be prepared to lose some of these customers if you move. Yes, some people will go to your new spot, but most won’t.
Getting There in One Piece
If you do decide to make a move, you’ll want to go through the moving process as effectively and quickly as possible – this means hiring movers in Fort Collins, like Exodus, to help you with all of your items. As movers in Fort Collins, we have a lot of experience moving businesses of all kinds, and we even offer storage spaces in both Denver and Fort Collins, so you can store anything you can’t bring to your new space right away. Call us today for a moving quote, or to find out more information before you get that free moving quote. In the meantime, make sure to consider the pros and cons of moving carefully before you make this decision!
If you’re feeling the urge to move to a new office space, it might be time to pack up and relocate. But there are some things to think about before making that move. Moving and office can be expensive and time-consuming, so taking your time to choose the perfect place will pay off. Take a look at these tips from your Fort Collins movers.
CC Image courtesy of Imad Haddad via Flickr.
1. Is the new location easily accessible for your clients? If you run a business where clients stop by on a regular basis, that office basement might not be such a great idea (no matter how cool the space is).
2. Does the location make sense for your industry? On the flip side, if you don’t actually entertain many clients (you don’t have a retail space), a loft with a lot of light or some other kitschy space might be just the thing for your business.
3. Will the location make sense for your employees? If the people that work with you have to travel hours to your new office, you may want to rethink that location. Make sure that the space works for everyone.
4. Does the new space offer something that the old space didn’t? Part of the reason why companies move is to get a better overall space. Weigh the pros and cons of the new space as compared to the old space.
5. Make sure that you know about all the costs associated with the property. This is where hiring someone that handles commercial real estate might come in handy. Are you really considering all of the extra costs?
6. What are the details of the lease? Some lease arrangements do not let you out of a lease if you want to move or if your company needs to downsize, so take a careful look at these details.
7. Is there enough parking space? If you are opening up a retail space in the new office, think about parking. There are few things more frustrating for clients than having nowhere to park!
8. Get moving quotes. If you are going to move, shop around for moving quotes.
Some Additional Considerations
If your company is on the small side, think about sharing office space with another company. There are a lot of co-working space available, too, that will provide you with the office space you need on a rental basis. Plus, you could meet other people that can help your business, network, and generate some new ideas through sharing a space with other companies. When you do find the perfect space, you’ve looked over the lease, and you know what you’re getting into, you’ll want to hire professional movers to help you move into the space.
Exodus, your Fort Collins movers, is a full service moving company, and we’ve moved many companies into new office space. We also offer storage space in both Fort Collins and Denver, in case you can’t move a few things from your current location right away. There’s a lot to consider when it comes to a new office, which is why many companies do work with commercial real estate companies to work out these deals. If you are going it alone, though, make sure to look carefully at the checklist above. Perhaps the most important point here is to make sure that you can break that lease – you don’t want to be stuck with a space you can no longer use or afford!
Call us today for a free moving quote from your Fort Collins movers, or to find out more about what we can do for you. Moving an office should be exciting, not stressful, and we’re happy to help.
Packing up and moving an entire office is not quite the same as moving a home. There’s a lot to consider during an office move, and the whole thing will require quite a bit of planning. Here are some helpful tips from your movers in Fort Collins.
CC Image courtesy of Lars Ploughmann via Flickr.
1. Decide what has to go – and what has to stay. Do you really need that old printer or those beat up old chairs? Does it make more sense to donate some things or leave some items behind? Make a list of things that you don’t need to move to your new office space.
2. Devise a plan for tending to your clients during the move. Sure, you have a lot to move, but someone has to take care of your existing clients. Speak with your team about keeping things going while moving stuff around.
3. Consider moving pieces of your office a bit at a time. You don’t have to move the whole office at once, and sometimes moving pieces at different times can be easier on all parties involved. If you have a new location picked out, you have the leisure of moving slowly.
4. Make a list of things that need to be done, and figure out how you will do those things by working with your team.
5. Ask team managers and heads to take on certain responsibilities. You can delegate certain tasks, and split tasks up according to group – this will make your life easier, just be sure that you ask people to help on company time.
6. Draw up a floor plan of the new office. By looking at a rough sketch of the new space, you can easily figure out where you will put various items. Try and imagine what the space would look like with each item that you already have, and go from there.
7. Find out what movers in Fort Collins (if that’s where you’re moving to!) can do for you. Show moving companies your floor plan, what you have to move, and ask what those companies can help you with. If you book with Exodus, we can help you with everything from packing to moving and even unpacking, so keep those services in mind.
8. Think of cost after you find out what services movers in Fort Collins can provide. Sure, costs are important, but not having the services you need for a successful and pain-free move will be much more costly in the long run!
9. Collect as many quotes as possible. Ask moving companies in Fort Collins for quotes, compare the services offered (really important when it comes to industrial moves!), and then figure out what makes the most sense. It’s also really vital that the company you do choose has the proper experience when it comes to moving expensive office equipment – you don’t want an inexperienced mover moving something that costs thousands of dollars!
10. Have a backup plan. Just in case everything that you’ve planned out doesn’t pan out, make sure that you have a backup plan in place. You never know when something might go wrong!
Moving Companies in Fort Collins
When it comes to moving companies in Fort Collins, Exodus Moving and Storage goes above and beyond to make sure that your move is a smooth one. No matter how large your office space is, we will do everything within our power to get you to your new space quickly and without any painlessly. We also provide additional industrial moving services, so make sure to ask us about those. We’re also happy to come to your current office, visit your new space, and give you a free quote based on what we see – in short, there’s no guesswork when you move with us.
Call us today for a free quote!
Image courtesy of Justin Baeder via Flickr
Setting up an office space isn’t cheap. One of the biggest expenses is renting out the space that will become the future home of your business. Thankfully, there are some excellent commercial real estate tips that you can use to get a better deal on that dream office space. Here’s what we’ve compiled for you.
1. Considering sharing office space: if you have your sights set on a massive office space that you really want to rent (but can’t afford the whole rent), here’s what you do:
Make sure that you have enough cash to cover one year of rent. Put out a ‘shared office space available’ ad. Find another business to share your office space with.
Sharing an office space isn’t unheard of, and it’s a great way to get the space you’ve always wanted without paying full price. But, do make sure that you have enough funds to cover one year of rent – just in case you can’t find someone to share your space right away.
2. Look for sublets: in our last post about moving your office, we talked about understanding your lease. Those that didn’t take the time to read through a lease completely may now be subletting office space. Ask your real estate agent if there are any sublet spaces for rent in your area.
3. Downsize: sure, a massive office with ceiling-high windows looks great, but do you really need that much space? A lot of businesses start off with much less space and make it big. Think about how much you really need – maybe that 600 square foot space isn’t so bad after all.
4. Consider outsourcing: maybe you can outsource a job or two. A ton of competent people work from home offices, and that means less space that you’ll have to create. Another idea is to allow some of your employees to work from home on certain days, so that you can share desk or floor space.
5. Look for towns seeking companies: a lot of town and cities want businesses to set up shop. Sometimes, you can get great discounts just for moving to a town or city that needs new business.
6. Don’t overlook odd spaces: okay, so that cheap rental space was once a car wash. Can you make it work? If you can get the space at a really good rate, think about what a great decorator and some paint can do. Many startups (like Apple) were built on much less.
7. Think about part-time space: some companies don’t need to rent out an office space full-time. Is there a company that you can work out a schedule with? Think along the lines of a timeshare here.
Some business owners take a designer along to look at office spaces. Why? It takes a lot of imagination to think about a space in creative terms. If you aren’t the imaginative type, that’s okay. Hire someone to look at spaces with you, give an opinion on the space (can it be transformed?), and offer up some helpful design tips. Maybe you can turn a really ugly space into something amazing – and cheap.
While all businesses would love to have an office out of Mad Men, the likelihood of that happening isn’t so huge at the start of a new business. As profits grow, you can weigh the pros and cons of spending more on office space, but you can really turn any small space into a great office space with just a bit of creativity. Keep your eye on the price of a space before negating a space due to the way that it looks. That’s the key to finding an office space on the cheap.
Getting Ready to Move
When you do find the best space for your business, you’ll need some help setting it all up. That’s where Exodus Moving and Storage comes in. We offer full service moving solutions for all of your office moving needs. We also have ample storage space in both Fort Collins and in Denver, so you can store anything that you can’t move. If you need help packing, we can do that too.
As soon as you see the right office space, you’ll know it – it’s kind of like walking into a home that you just know you are going to love! Keep the above tips in mind, and give us a call for a free moving estimates or storage rental space prices.