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Office Moving Tips

Whether your business is moving to Denver, relocating to Colorado or moving across the country, by following a few simple tips you can save your entire organization a host of hassle. We know exactly what is vital to making the transition between facilities as smooth as possible for you, your staff, your up-stream suppliers and, of course, your customers.

Relocation checklist

CREATE A PLAN.

Before you start planning your move, we recommend creating a relocation checklist. Our “Planning Calendar for Your Corporate Relocation” PDF can truly be a guiding light in this process.

Corporate move

MAKE FRIENDS WITH THE PHONE COMPANY.

Make sure you have excellent communication with your phone service provider about all the important move milestones. By laying a solid foundation before your corporate move, you can make certain that they are 100% committed to getting you up and running ASAP.

Office moving

CONTACT IT.

Confirm that your IT department and/or Internet provider are completely prepared to make the transition seamless. Proper communication in this case can save countless hours and headaches.

Inform vendors about office moving

KEEP CRITICAL CLIENTS IN THE LOOP.

All those clients who are on your ‘A’ list, your current projects list, or on an Accounts Receivable list as well as “critical” vendors should be informed that you are moving, before you move.

Market your move

MARKET YOUR MOVE.

Consider using your move as a special marketing opportunity with your clients and prospects. Send them a “we have moved (to better serve you)” postcard. These postcards can also be sent to inform your vendors. Also, depending on your new facility, you may even want to stage an “Open House” and invite business associates to come see your new location.

Print new company stationary

DON’T FORGET THE STATIONARY.

All company stationary will need to have the new address printed. Make a list for yourself of anything that has a printed address and start to plan accordingly.

Office packing and preparing

INVOLVE YOUR STAFF.

Encourage employees to take this opportunity to discard unnecessary paperwork, trash, and unwanted supplies weeks before the move. Have your employees pack and prepare to move their own personal property.

Organize packing boxes

ORGANIZE VITAL INFO.

Distinguish between active and inactive files. Separate them as clearly as possible. You’ll want the active files accessible the minute we move you in. Create separate boxes for files you’ll need immediate access to, and label them as such.

Moving electronics

THINK ELECTRONICS.

Inspect all electronics and machinery for problems prior to the move (copiers, shredders, etc.) Make sure to back-up all computers two days before the move.

New location transition

PLAN A PARTY.

Plan to have an “Office Warming” celebration for your staff a week after the move to help with the transition to your new location.

Did you know...?

What is a Moving Valuation?

This is coverage for your belongings that financially protects them from being lost or damaged. Most moving companies offer different levels of valuation and some offer separate liability coverage. All good movers will offer a level of free valuation, and then you can pay for extra protection. That cost will be based on the weight and value of your items. Speak with your moving representative to learn more about our moving valuation or insurance.

Read More Frequently Asked Questions

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