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Office Moving Tips

Whether your business is moving to Denver, relocating to Colorado or moving across the country, by following a few simple tips you can save your entire organization a host of hassle. We know exactly what is vital to making the transition between facilities as smooth as possible for you, your staff, your up-stream suppliers and, of course, your customers.

Relocation checklist

CREATE A PLAN.

Before you start planning your move, we recommend creating a relocation checklist. Our “Planning Calendar for Your Corporate Relocation” PDF can truly be a guiding light in this process.

Corporate move

MAKE FRIENDS WITH THE PHONE COMPANY.

Make sure you have excellent communication with your phone service provider about all the important move milestones. By laying a solid foundation before your corporate move, you can make certain that they are 100% committed to getting you up and running ASAP.

Office moving

CONTACT IT.

Confirm that your IT department and/or Internet provider are completely prepared to make the transition seamless. Proper communication in this case can save countless hours and headaches.

Inform vendors about office moving

KEEP CRITICAL CLIENTS IN THE LOOP.

All those clients who are on your ‘A’ list, your current projects list, or on an Accounts Receivable list as well as “critical” vendors should be informed that you are moving, before you move.

Market your move

MARKET YOUR MOVE.

Consider using your move as a special marketing opportunity with your clients and prospects. Send them a “we have moved (to better serve you)” postcard. These postcards can also be sent to inform your vendors. Also, depending on your new facility, you may even want to stage an “Open House” and invite business associates to come see your new location.

Print new company stationary

DON’T FORGET THE STATIONARY.

All company stationary will need to have the new address printed. Make a list for yourself of anything that has a printed address and start to plan accordingly.

Office packing and preparing

INVOLVE YOUR STAFF.

Encourage employees to take this opportunity to discard unnecessary paperwork, trash, and unwanted supplies weeks before the move. Have your employees pack and prepare to move their own personal property.

Organize packing boxes

ORGANIZE VITAL INFO.

Distinguish between active and inactive files. Separate them as clearly as possible. You’ll want the active files accessible the minute we move you in. Create separate boxes for files you’ll need immediate access to, and label them as such.

Moving electronics

THINK ELECTRONICS.

Inspect all electronics and machinery for problems prior to the move (copiers, shredders, etc.) Make sure to back-up all computers two days before the move.

New location transition

PLAN A PARTY.

Plan to have an “Office Warming” celebration for your staff a week after the move to help with the transition to your new location.

Did you know...?

How Do I Know Which Movers are Trustworthy?

With how big the moving industry is, it can be pretty difficult to determine who the best moving company is for you. Here are some of the key things to look for when researching a moving company:

  • Badges: Look to see if they have any certifications or if they are accredited by the BBB. These will also show you if they have won any awards.
  • Experience: You may want to avoid movers that are relatively new. Experience is key to a good move. This could be anywhere on the site, but the most surefire location is in their About Us page.
  • Reviews: Find online reviews. If a moving company has less than a 4-star average rating on their Google Reviews, there is most likely an issue there.
  • Family-Owned and Operated: This is always a big plus. Not only will this help you avoid shady moving companies, but it will also help you avoid ones that are too big to genuinely care about your move.

The only way to know is to do in-depth research. As you narrow down your list, look more and more into these aspects of the company to find the best one for you.

Read More Frequently Asked Questions

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