Office Moving Tips
Whether your business is moving to Denver, relocating to Colorado or moving across the country, by following a few simple tips you can save your entire organization a host of hassle. We know exactly what is vital to making the transition between facilities as smooth as possible for you, your staff, your up-stream suppliers and, of course, your customers.
CREATE A PLAN.
Before you start planning your move, we recommend creating a relocation checklist. Our “Planning Calendar for Your Corporate Relocation” PDF can truly be a guiding light in this process.
MAKE FRIENDS WITH THE PHONE COMPANY.
Make sure you have excellent communication with your phone service provider about all the important move milestones. By laying a solid foundation before your corporate move, you can make certain that they are 100% committed to getting you up and running ASAP.
CONTACT IT.
Confirm that your IT department and/or Internet provider are completely prepared to make the transition seamless. Proper communication in this case can save countless hours and headaches.
KEEP CRITICAL CLIENTS IN THE LOOP.
All those clients who are on your ‘A’ list, your current projects list, or on an Accounts Receivable list as well as “critical” vendors should be informed that you are moving, before you move.
MARKET YOUR MOVE.
Consider using your move as a special marketing opportunity with your clients and prospects. Send them a “we have moved (to better serve you)” postcard. These postcards can also be sent to inform your vendors. Also, depending on your new facility, you may even want to stage an “Open House” and invite business associates to come see your new location.
DON’T FORGET THE STATIONARY.
All company stationary will need to have the new address printed. Make a list for yourself of anything that has a printed address and start to plan accordingly.
INVOLVE YOUR STAFF.
Encourage employees to take this opportunity to discard unnecessary paperwork, trash, and unwanted supplies weeks before the move. Have your employees pack and prepare to move their own personal property.
ORGANIZE VITAL INFO.
Distinguish between active and inactive files. Separate them as clearly as possible. You’ll want the active files accessible the minute we move you in. Create separate boxes for files you’ll need immediate access to, and label them as such.
THINK ELECTRONICS.
Inspect all electronics and machinery for problems prior to the move (copiers, shredders, etc.) Make sure to back-up all computers two days before the move.
PLAN A PARTY.
Plan to have an “Office Warming” celebration for your staff a week after the move to help with the transition to your new location.
