Whether you’re moving across town or across the country, sometimes relying on a storage service to keep some of your stuff is a wise choice. Most people think that storage facilities are for those who have an excess of belongings and want to create more space in their home, or people who purchased new furniture but wish to hang on to the old furniture until yard sale season.
CC Image courtesy of emmajanehw on Flickr
You can choose a couple of different options when the time comes, so do your research carefully in order to make it worthwhile. You need to make sure that the facility is secure (most are) and that the unit offers enough space, or worse – too much space. You don’t want to end up paying more for a unit that is only half full of your stuff! Sometimes, choosing a portable storage container is a better choice. There’s no driving back and forth to the storage facility, so you’re able to unload it more efficiently. Here’s a look at your options, and what to watch out for when considering which type of storage is right for you.
The Off-Site Storage Facility
Before you determine the size storage unit you will require, you need to make sure that the facility you choose is highly secure. The majority of storage facilities today provide this and then some, but just in case, here’s a list of must-haves when it comes to security:
Well-lit. Since the majority allow 24-hour access to your stuff, you want to be sure it is very well-lit. You don’t want anyone jumping out of the shadows when you make a quick 10 PM run to pick up a couple of things in the middle of your move!
Passcode Security. While there are those places that continue to provide the old lock-and-key style unit with a keypad at the main gate that gets you onto the property when you punch in the required passcode, there are those that are even more secure. When you enter your passcode to open up the main gate, it triggers your unit to unlock. When you leave, entering your code again locks your unit back up. This means no one can pick your lock, and you won’t forget to lock it up, exposing your belongings to thieves.
Fenced In. What good does a front gate do when the back area isn’t fenced in? True, there are woods back there, but who’s to say a thief isn’t going to sneak through the woods to get in undetected? Be sure that the entire facility is fenced in. Some facilities will have an added layer of security with barbed wire on the top of the fence.
Cameras. A good storage facility will have an extensive network of security cameras that capture footage 24-hours a day, 7 days a week.
Alarms. Just in case someone is able to break into your unit, there should be some type of alarm that goes off. Sometimes, this is all it takes to send the thief running!
Sprinkler System. Some people don’t even think about the danger of fire destroying their belongings. It’s important that there is a fire detection system in each and every unit with a sprinkler system to guard your things from being destroyed.
Climate Control. Sometimes, you have belongings that require maintaining a specific temperature. Be sure that the climate is controlled to protect against damage from humidity, extreme heat, or cold.
Also, find out if the company you’re considering provides insurance. Most will provide this added insurance, and it is a wise idea to pay the additional fees associated with it. Keep your eyes on the storage facilities in the area you are moving to in order to find out when they are having a special promotion to save some money.
There are many national moving companies that offer storage containers to keep onsite, but this isn’t the only form of portable storage. Most moving companies with fleets of large tractor trailer trucks will pack up your entire house and drive it to their own secure facility until you need it. This is a great option for those moving cross-country or people who don’t want to deal with the hassle of driving back and forth to the storage unit. Again, you need to determine space, security, and all of the details that come with a storage unit at a storage facility.
We offer large and secure storage spaces in both Fort Collins and Denver, so you can store anything that you can’t bring with you to your new home with ease. Call us today for rates or additional information. If you’re moving to Fort Collins or Denver, we’ve got all of your moving and storage needs covered.
Hello everyone and welcome to the blog about Exodus Moving and Storage. Here, we talk about all things moving related so that you can be ready to move into your new place no matter where it takes you. We are based in Denver and Ft Collins but move people all over the world. One thing we’d like to talk about though our movers who are based in Ft Collins.
Ft Collins is, and always has been rated as one of the highest quality cities to live in. This year alone, Forbes magazine ranked us as number seven, whereas in the past we’ve actually been ranked number one. This means we know a few things about moving because of all the students who fluctuate throughout this town. We feel that one of the biggest difference is that can be made in anybody’s moving experience is hiring a full service mover to help you with all of your different needs.
The definition of a full service mover is one that assists not only with the renting of a truck, but will help you move your furniture into the correct rooms. It’s the ability to go above and beyond simply renting out a truck. Occasionally in this blog, you will see us mention the phrase of two men and a truck, and we cannot tell you how true it is that they can make a world of difference. We know that sometimes you are the only person that you now when you move to a new town. Nobody will be there to provide you with a truck, so hire us to do it for you.
We want to provide you with the quality service that Exodus moving and storage has become known for over the years. Much of Colorado knows who we are, and ask us to help them move. We do everything from residential and business, to government establishment moves. We are very well rounded and we provide you with the best service possible. So before you go and hire anyone else, take a look at the services that we offer, and read our blog. We like to provide useful information that you can use no matter who you decide to go with.
In continuing with our partner spotlight, the following is from an interview we recently did with Mark Kruse explaining why he recommends Exodus Moving and Storage to all his clients.
What are the top things you look for in a Moving Company?
2) Insurance- Safety
3) Services Offered- distance/storage
I usually find that people are worried that their things will be broken during a move. I had a client hire “random other movers” that had offered them a good rate. They told me that in the middle of the move the moving company actually held the clients belongings for ransom on the truck and tried to re-negotiate the contract before unloading. Another client hired a company that only got ¾ of their stuff across country. The client had gotten a cheap bid and taken it, only to find that the most valuable things such as art and antiques were never delivered.
I recommend Exodus because I know them so well. I really trust them and the work they do. They are easy to refer because I get so much positive feedback from my clients who use them which constantly turns out to be a win-win situation for everyone involved.
Why do you & Exodus Moving and Storage complement each other?
I feel that there are two things that set me apart as a realtor: my commitment to education and my extensive network of fantastic business referrals. I am huge into education. I want my clients who have already bought 7 other homes before to turn to me after buying one with my help and say “wow, no one has ever explained this to me so well.” I love informing and empowering people by making them understand the process. I enjoy giving useful neighborhood statistics, outlining the buying/selling process and answering questions anytime and every time. I truly believe there are no stupid questions. In this way people and their experience during the buying/selling is my main focus.
Exodus is also totally committed to people, which is why we work so well together. In my business, personal recommendations mean everything. I get phone calls about Exodus all the time. Joel comes over to provide an estimate and from then on everyone just raves about the entire process. They say things like, “Exodus did everything they said they would and made it all so easy.”
I had a client whose house was expected to sell in May or June during which time we were also expecting for her New Build Home to be completed. Instead, her property sold in April. She was concerned about beginning the move ASAP but continuing to have access to her stuff as she had 2 children under the age of 5. At my suggestion, she called Exodus and they came over to pick up the boxes she needed to store but didn’t want to move yet. They kept it all for her until they moved her into her newly finished home. She was so thankful for the great service, dependability and help that she has already recommended Exodus to a few of her friends.
I feel that the work I do is complimented by the work of Exodus Moving and Storage. Together we represent a full service, comprehensive purchase/sale & relocation experience.
At Exodus, we are proud to say that the feeling is very mutual! For more information about the fantastic work Mark does please visit his website at:
Partnering in our community is a high priority of focus for Exodus Moving and Storage. Honesty, hard work and service excellence are the pillars of our business. We take the time to foster a positive work environment in our offices and we make the effort to personally get to know those working in the organizations around us that share our core beliefs. We believe that when good people come together, good things are bound to happen.
Mark Kruse, a local professional realtor and all around expert on moving, is a great example of what we look for in a partnership. Mark takes great pride in being one of the most knowledgeable people in his field. Holding several advanced certifications including graduation from the Real Estate Institute, Mark blends a cool combination of educational aptitude with the practical hands on experience and enthusiasm of a Colorado native. He specializes in comprehensive care for the experiences of his buyers and sellers and thrives on going the “extra mile” for his customers.
The following is an interview we recently did with Mark about his partnership with Exodus Moving and Storage.
What do people get most stressed about when buying/selling a home?
People’s biggest stress is always about money. I find that with buyers, their biggest anxiety is in regards to overpaying. Because of the market fluctuations, buyer tax credit effect etc, many people feel uncertain about when and what to buy. They ask for my predictions and I explain the characteristics of the market in general that indicate it is currently stabilizing. Sellers are usually most concerned about pricing their property incorrectly. People who are selling their homes want to price it right the first time so that it spends as little time on the market as possible. I go through their property in detail and provide them with a list of what to fix. I find out everything there is to know about the home, especially older ones. I also often recommend pre-inspections to avoid unexpected expenses.
What are the questions most frequently asked of you?
On the buyer side, I am most often asked:
1) Is this a good time to buy?
2) Would you buy this property?
3) Who would you recommend for x, y and z…
That last question is the result of the fact that as a native Coloradan and active member of the community, I know a lot of good people. And what’s more, I know the ones to avoid. My huge network of quality referrals is one of the things that sets me apart as a realtor. If someone needs window work, I have someone I trust whom I can recommend.
On the seller side, the most popular question is,” what can we do to sell this property quickly and for the most money.” Over many years of experience, to best answer this question I have created a punch list- to speed up the process of home listing and to help drive up value of the homes I am listing for my clients.
Do you recommend Storage for people about to show their home?
The answer to this question depends on the home. Because of my experience, I can usually walk through a home and easily and help people to “stage” the place, in other words, help them to make it look its very best for showing purposes. Sometimes I have to tell them to get rid of things- if there is too much clutter, they may need to make things clean and organized to make the space more attractive to potential buyers. I don’t recommend storage unless it’s totally necessary. Often people can utilize their garage space if they don’t want things to be too full in their home.
That being said, if you have a 3 car garage that currently doesn’t fit any cars, storage might be in order. The thing I love most about Exodus is that they are not the average storage place because of the full set of moving services they offer. I love the fact that they will store it and THEN move it later. So in some ways it’s almost like “pre-moving”. Your old house gets cleared and your belongings are already in place and with people that can bring them to wherever you are moving to. Storage with Exodus can be a big space, time and hassle saver.
For more information about the fantastic work Mark does please visit his website at:
Downsizing. The mere mention of the word can strike fear in the hearts of many. It’s barely ever considered a good thing- when your company has to make the often difficult decision to maximize effectiveness by minimizing resources. Rest assured we all prefer it when the business is thriving, the employees and customers are happy and the money is pouring in. But in today’s economy, this dream is often not the reality for so many struggling businesses. And so, faced with financial hardship of all kinds, the case for managing costs becomes a more potent option.
Often, office downsizing includes layoffs. This unfortunate result of cost cutting can leave lives in disarray. The company loses people and decides to give up some space. At Exodus, we specialize in office moves and we take measured care to make things as stress free as possible during these important life transitions. We can help with office moves to a smaller facility, furniture and document storage during temporary downsizing efforts and the relocation of the employees affected by these important changes. We take pride in being a preferred Colorado Moving Company and we take seriously the job of caring for your employees and co-workers.
During uncertain economic times, many companies are deciding to attempt to downsize for a short period of time. This often requires less layoffs and focuses the cost re-allocation to the physical property being used as office space. In this case it’s important to get proper storage. If you are considering temporary downsizing ask yourself the following:
What is a realistic amount of time the office will need storage?
What items need to remain readily available for everyday business needs?
Understanding your Space
Asking yourself the right questions when it comes to office space evaluation can make or break your cost cutting efforts during downsizing. It is important to take an inventory of the existing space, understanding not only its capacity but its potential for adaptation. Go into detail with your office lease agreement, exploring the options to minimize square footage being rented. In some cases this might create a need to extend the lease term but could end up being cost effective when considering the implications and expense of total business relocation. Check on your options for subletting to businesses with complimentary services. By allowing other professionals to rent space from you, you may be able to avoid having to make a move while simultaneously expanding your business portfolio. By keeping a cool head during a stressful time, you may be able to save both money and sanity.
With so many opinions, regulations and general paranoia’s about document storage around these days, it can be hard to know what to do. The term compliance can strike fear in the hearts of many, regardless of their industry. But specifically, the health care and financial industries seem to have it the hardest when it comes to backing up their data and creating a world of systems that insures proper maintenance and availability.
At Exodus, we understand that it is not only important to follow the law but to design an organized and efficient world for yourself, your employees and your customers. In most cases, it is advised to have both an archived electronic version of confidential records as well as a physical copy. And as a general rule, it is suggested for both space and security to store these physical documents separately from the place where the work is being done. For this reason we offer constantly monitored, totally secured, climate controlled storage for all your professional document storage needs.
Non compliance is a serious issue and can level some pretty serious fees. In order to avoid this type of legal breakdown its important to ask yourself the following questions:
Do you have tried and tested policies in place for data storage?
What is your current system to protect confidential information such as client and human resource files?
How do you insure that your documents are well maintained and not easily compromised?
If a legal situation occurred would you be able to provide the complete information needed quickly?
Who it’s for: HIPPA effects companies and individuals alike but specifically requires health care services to carefully monitor the way they transmit confidential information between sources and carriers.
Storage Guidelines: HIPPA requires that organizations retain long term patient information and records in a secure environment with limited access in an offsite location.
Noncompliance Penalty: Every state is different but disregarding this act and the provisions therein could produce fines of up to $250k per incident and up to 10 years in prison.
At Exodus we move people. It’s our job and our pleasure. It’s the reason we get up in the morning, to do good work. It is clear to us that we simply can’t overstate this- our commitment to being the best Moving and Storage Company in Colorado. We give honest quotes to our customers and fair treatment to our employees. We work hard to earn the respect of the community. And this comes from the very top all the way down to the bottom so that everyone can feel the momentum. We spend our days moving the people who trust us with their possessions, the companies that trust us with their equipment and the customers that allow us to be a part of their lives.
We accomplish all kinds of moves and store for all types of clients. Handling residential moves with care and precision and handling commercial moves with professional expertise and planning, we have the opportunity to come in contact with a lot of people. Every time we receive a comment card we carefully and anxiously read it. How did we do? How did our customer feel? Did we help to minimize the stress during a time that is notoriously full of hassle and frustration? Did we make the difference we so earnestly want to make?
The following are excerpts from two of our latest “How Did We Do” Surveys on Apr 4th:
Moving Crew: Eddie, Jason and Donny
Client Name: Devon
On a scale of 1-10 how would you rate the following?
Office Staff 10
Overall Cost/Value 10
Work Ethic Efficient 10
Overall Impression 10
Please Write any Comments or Suggestions:
Everyone was so helpful and went out of their way, it was a pleasure!
Would you recommend to others? YES May we use you as a reference? YES
Moving Crew: Joe H, Therion, Chris B, Jesse, Robert
Client Name: Marie
On a scale of 1-10 how would you rate the following?
Office Staff 10
Overall Cost/Value 10
Work Ethic Efficient 10
Overall Impression 10
Please Write any Comments or Suggestions:
The crew was friendly and worked efficiently.
Would you recommend to others? YES May we use you as a reference? YES
Document storage can be a tricky issue. Every business and every state in the US has different laws about what needs to be saved and for how long. It’s something that every business owner faces. And in general, the larger the business the more storage is needed and the more complex this issue can become. Keeping good records is just part of it all, because over time, the sheer volume of paperwork can begin to turn an otherwise organized workspace into a cluttered and unpleasant world in which productivity and order have become a thing of the past.
But in an effort to help our clients stay happy in their office space, we are proud to offer superior storage options. This includes climate controlled storage which is by far one of the most effective ways to protect those extremely valuable pieces of paper. Keeping them away from the elements and in top condition for the many years they must be held onto is of vital importance. And while there are many area specific rules governing just exactly how long this period of time is, the following are some general rules based on the type of document storage being done.
Storing Financial Documents
Most people know that financial documents should be stored for 7 years. Keeping this in the back of your mind, there are several exceptions to this rule. Some things can be kept for less time such as time cards and other earning records which are required to be stored for only 3 years. Also, paperwork such as trial balances and expense reports must be kept for 6 years. But some financial records are legally required to be made available by a company 8 years after the date of issue such as canceled checks. It is also good to keep things such as end of the year financial statements on hand for the indefinable amount of time which is the entire life of the business itself. Also an important thing to remember about all financial forms that are stored electronically is that they are required to be submitted in a physical form. This builds a pretty strong case for taking the printed materials you already have and deciding its time to get some document storage space.
Human Resources Paperwork
While individual applications for employment should be kept on file for 3 years from the date of original application, the general rule of thumb for most types of personnel files is 7 years. While many consider 6 years to be a safe time frame to store documents such as personnel files, expired contracts and disability reports, they can be requested and admissible in court up to 7 years after their original date of issue.
Insurance Document Storage
Insurance forms inhabit the full spectrum of possibility with regard to how long they need to be kept. The range can vary based on the type of document from 4 to 10 years. Already settled insurance claims must be stored for 10 years, while documents such as fire inspection reports must legally be held onto for 6 years. But when in doubt, if your business is in possession of any non company related financial or insurance related form, it is a good idea to store these documents for 5 years to avoid legal hang ups and to make sure that its being held onto for a long enough duration.
A key consideration for any kind of business, large or small, can be document management. By definition this is the process by which an individual or organization manages the collection, storage and destruction of all its records. In recent years as a result of advancing compliance ordinance as well as the true dawning of the computer age as a somewhat mandatory way of conducting business, document management has become an even more important thing to streamline.
While there are many ways to manage documents, in this modern corporate environment of technology, many companies have created systems of virtual document management. With the possibility of system failures and computer crashes of all kinds, this is sometimes not always the best option. But many smaller businesses still use a system that consists of partial electronic and partial physical paper storage. In many ways it is safer to do both. At Exodus, we are happy to offer space for these physical docs in our climate controlled storage units in order to ensure their complete safety from the elements. We would love to help you make more space in your office for the people and the work that are most valuable to it. But there are some things you may want to consider before making the decision to find a new home for your trail of paper.
Choose A Good Place
In the context of every office, fire, theft and water damage are a continuous worry. Also, an abundance of humidity can be the death of document strength. It is important when considering storage to find a facility that is climate controlled in order to minimize the possibility of damage. By doing this you will be able to keep access to your important paperwork while maintaining the highest level of environmental security.
Priorities in Printing
If you are considering printing documents to store for the long term in physical form, it’s a good idea to think about paper quality. A good rule of thumb is to seek a more neutral or alkaline based paper as acidic papers and inks alike deteriorate over time. In order to keep your documents in top form, we recommend selecting permanent paper since it is not made from wood pulp. Also make sure to avoid sticky substances on things such as post it notes while storing your items as these are also highly acidic in nature and will destroy your documents over time.
Avoid Plastic Boxes
There are pros and cons to using paper and plastic boxes to store your documents. It may seem logical to store your paper in moveable plastic Tupperware containers because of their waterproof nature. But because of this, paper contents are often subject to heat and humidity collection. In contrast while paper boxes will let your documents “breath” they are not fireproof. Despite their weight and size, for the safest option we recommend storing all important paperwork in traditional filing cabinets.
Today is Valentine’s Day. For some, it’s a day about silly cards, teddy bears and a good excuse for too much chocolate. For others, it’s about fine jewelry and fancy meals. But at Exodus, we believe Valentine’s Day is a day to think about love in your life and the ones who mean the most to you. Perhaps you have a significant other who it’s time to take that “next step” with. If you have been dating for a while and dancing around the issue, maybe it’s time to move in together. If you have been married for a while and you have been living in clutter, it might be time to face the facts of cohabitation. If you still own two of everything, perhaps it’s time for storage.
For dating relationships and newlyweds alike, moving in together can be a big step. And while many people feel secure in their “couple-hood”, many don’t feel altogether comfortable getting rid of their “stuff”. Some people feel that by maintaining separate sets of things, it can create an automatic “out clause”. Others simply prefer to maintain some sense of individuality even and especially within the context of a partnership. For the most part, everyone spent years alone creating a world full of the things they needed to support the life they had. But when two people come together, this can produce an excess of otherwise useful items. You might just end up with two sets of mixing bowls, two enormous book collections or doubles of anything that makes your home complete. But instead of living in chaos, or worse, not moving in together on account of your hand blown glass elephant collection, perhaps these 3 steps might help in creating cohesive cohabitation.
Take an Inventory
There will be many things in your home, especially your kitchen and living room that you will not need two of in the house. If you are about to make the move to live together or if you already have and these things are stuffed somewhere in the “closet of no return” it’s time to get organized. Decide which one is nicer, which one has more sentimental value or whatever characteristic makes it easiest to get rid of one or the other. Once you have done this, either give the extra one away or set it aside for storage.
If you find that you really do have two sets of everything and it’s simply too much or too soon to donate, perhaps it’s time to get a storage unit. Call Exodus, we would love to help.
Create a Timeline
Set a deadline for when it’s time to clear out. Your extra things can remain stored indefinitely, but perhaps the healthiest thing at some point is deciding when you want to let go. A suggestion in this might be “after 3 years of living together we agree to go through our storage unit and make decisions.” This creates a defined time frame for release and in the mean time allows you to maintain that sense of individuality in the midst of your loving relationship.