Considerations When Relocating Your Business

For most business owners, there comes a time when you grow too big for the space you started out in. In the beginning, there’s no way to know just how you’ll fare. You don’t want to buy or lease a space that is far too big for your needs in the hopes you’ll grow into it, only to find out you never grow that big. You’re paying for wasted space at that point.

On the other hand, you don’t want to acquire a space that you outgrow before you are even into your second year of operations. Sure, it’s great that you’re growing, but it’s no fun to seek out yet another space that suits your needs and accommodates future growth.

If the time does come that you’ve outgrown the space your business calls home, there’s one thing you need to know: contracting with movers in Boulder, CO will be the single best decision you can make. The can help take care of the details you might not remember – you sure have enough to worry about with all of the other aspects of the move, why bother yourself with details these professionals deal with on the daily?

The Key: Doing Your (Extensive) Homework

Since you’re going to choose from a list of qualified residential moving companies, moving day means you have nothing to worry about. It’s just all the stuff before moving day that you need to worry about! Before you can even begin to take a peek at spaces currently on the market, you need to know what it is you are looking for. You don’t want to waste your precious time looking at places that won’t work for your needs.

Some things you might not be thinking about – the economics of the area you are considering moving to. Before you start walking through properties on the market, do a bit of research on the demographics of the area. Pretend you are moving your family into a new home. You don’t want to end up in the area with the highest crime rate and the worst schools, do you?

It’s the same for your business. If your moving motivation is to add more quality employees to the team, don’t end up in an area full of the least qualified candidates possible! Don’t just look at statistics. Pick up the local paper and scour the internet for news related to that area. Contact the area Chamber of Commerce.

Chat it up with other small businesses in the area. This will give you a real-world feel for those stats. Maybe the area is improving, something not reflected in the statistics. You won’t know unless you ask! Often, up-and-coming neighborhoods can be an excellent gamble if you have some insight into the future of the area.

Making the Move

Once you’re confident the location you’ve chosen is best, you’re ready for the next step: getting a moving quote from various companies. For the busy entrepreneur, we recommend assigning one person to manage the logistics of the move. They will be the one getting the quotes, making sure everything stays on track, and keeping employees in the loop regarding final dates and what needs to be done at each step of the way.

You’ll find there is a lot to consider, so you’ll want to make sure this person has a solid understanding of every aspect of what the move entails. Are you lugging all of the existing equipment along, or will you be contracting with another company for a new and improved machine? Are certain fixtures remaining, or will they need to start the search for new ones?

We at Exodus Moving and Storage are happy to help make your move as painless as possible, all while charging competitive rates. Give us a call and see how much we can do for a lot less than you’d expect! There are a lot of things to think about when it comes to your business move, but worrying about the actual move shouldn’t be one of them — leave that to us.

Document Storage and HIPPA

AAFJ001047With so many opinions, regulations and general paranoia’s about document storage around these days, it can be hard to know what to do. The term compliance can strike fear in the hearts of many, regardless of their industry. But specifically, the health care and financial industries seem to have it the hardest when it comes to backing up their data and creating a world of systems that insures proper maintenance and availability.

At Exodus, we understand that it is not only important to follow the law but to design an organized and efficient world for yourself, your employees and your customers. In most cases, it is advised to have both an archived electronic version of confidential records as well as a physical copy. And as a general rule, it is suggested for both space and security to store these physical documents separately from the place where the work is being done. For this reason we offer constantly monitored, totally secured, climate controlled storage for all your professional document storage needs.

Non compliance is a serious issue and can level some pretty serious fees. In order to avoid this type of legal breakdown its important to ask yourself the following questions:

Do you have tried and tested policies in place for data storage?

What is your current system to protect confidential information such as client and human resource files?

How do you insure that your documents are well maintained and not easily compromised?

If a legal situation occurred would you be able to provide the complete information needed quickly?

The Law: HIPPA is the acronym for the Health Insurance Portability and Accountability Act that was passed in 1996. This privacy policy mandates how personal health information must be collected, handled and stored.

Who it’s for: HIPPA effects companies and individuals alike but specifically requires health care services to carefully monitor the way they transmit confidential information between sources and carriers.

Storage Guidelines: HIPPA requires that organizations retain long term patient information and records in a secure environment with limited access in an offsite location.

Noncompliance Penalty: Every state is different but disregarding this act and the provisions therein could produce fines of up to $250k per incident and up to 10 years in prison.

http://www.hipaa.org/

Document Storage

CB023170A key consideration for any kind of business, large or small, can be document management. By definition this is the process by which an individual or organization manages the collection, storage and destruction of all its records. In recent years as a result of advancing compliance ordinance as well as the true dawning of the computer age as a somewhat mandatory way of conducting business, document management has become an even more important thing to streamline.

While there are many ways to manage documents, in this modern corporate environment of technology, many companies have created systems of virtual document management. With the possibility of system failures and computer crashes of all kinds, this is sometimes not always the best option. But many smaller businesses still use a system that consists of partial electronic and partial physical paper storage. In many ways it is safer to do both. At Exodus, we are happy to offer space for these physical docs in our climate controlled storage units in order to ensure their complete safety from the elements. We would love to help you make more space in your office for the people and the work that are most valuable to it. But there are some things you may want to consider before making the decision to find a new home for your trail of paper.

Choose A Good Place

In the context of every office, fire, theft and water damage are a continuous worry. Also, an abundance of humidity can be the death of document strength. It is important when considering storage to find a facility that is climate controlled in order to minimize the possibility of damage. By doing this you will be able to keep access to your important paperwork while maintaining the highest level of environmental security.

Priorities in Printing

If you are considering printing documents to store for the long term in physical form, it’s a good idea to think about paper quality. A good rule of thumb is to seek a more neutral or alkaline based paper as acidic papers and inks alike deteriorate over time. In order to keep your documents in top form, we recommend selecting permanent paper since it is not made from wood pulp. Also make sure to avoid sticky substances on things such as post it notes while storing your items as these are also highly acidic in nature and will destroy your documents over time.

Avoid Plastic Boxes

There are pros and cons to using paper and plastic boxes to store your documents. It may seem logical to store your paper in moveable plastic Tupperware containers because of their waterproof nature. But because of this, paper contents are often subject to heat and humidity collection. In contrast while paper boxes will let your documents “breath” they are not fireproof. Despite their weight and size, for the safest option we recommend storing all important paperwork in traditional filing cabinets.

Valuing Feedback

After every move Exodus Moving & Storage completes, we will request your input about your moving experience with us. Continuous improvement is the hallmark of our success as a company and we are always anxious to get your feedback on how well we did our moving job.

Competitive and Accurate Estimates

The Cost of relocation is either based on weight or number of men and trucks needed as well as distance traveling. At no charge to you, one of our experienced and courteous Move Coordinators will review their move in great detail and provide you with an accurate move quote. Our Move Coordinator will also confirm requested pick-up and delivery dates.

Call Today

Have more questions about our employee relocation service?

We are happy to help! Please feel free to reach out.

Fort Collins

120 NE. Frontage Rd Ste. D
Fort Collins, CO 80524
M-F 8:00am-5:00pm
Sat 8:00am-12:00pm

Littleton

6229 S. Santa Fe Dr
Littleton, CO 80120
M-F 8:00am-5:00pm
Sat 8:00am-12:00pm